Office Secretary

Responsibilities:

• Greet and welcome guests as soon as they arrive at the office

  Direct visitors to the appropriate person and office

  Answer, screen and forward incoming phone calls

• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

  Provide basic and accurate information in-person and via phone/email

  Receive, sort and distribute daily mail/deliveries

• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

• Order front office supplies and keep inventory of stock
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Requirements:

• A minimum of Diploma
• No experience needed