Job Vacancy For Administrative Secretary

JOB DESCRIPTION





• Managing schedules, appointments, and meetings for supervisors or managers, ensuring smooth daily operations.


• Responsible for answering phones, responding to emails, and directing enquiries to the appropriate person or department.


• Maintaining filing systems, organizing and updating records to ensure easy access and retrieval of information.


• Performing various administrative tasks such as data entry, expense reporting, and ordering office supplies.


• Coordinating travel arrangements for supervisors or managers, handling bookings for airfare, hotels, and transportation.


• Assisting with document preparation, proofreading, and editing of reports, presentations, and correspondence.


• Acting as a point of contact for employees, clients, vendors, and other external parties to maintain positive relationships.


• Assisting with the coordination and execution of events and projects, providing support to various team members and departments.


• Ensuring the office remains clean, organized, and presentable for both employees and visitors.


• Continuously improving administrative processes and procedures to enhance efficiency and productivity within the office.





QUALIFICATION AND EXPERIENCE





• HND or higher


• Proactive


• Prior administrative experience.


• Excellent computer skills, especially typing.


• Attention to detail.


• Multilingual may be preferred or required.





Location: Accra