Aviation

Receptionist / Personal Assistant

Job Summary

To receive clients and visitors to the Centre, explain the Centre’s services to potential clients and to assist them to access the gym and/or other services.

  • Minimum Qualification: HND
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description/Requirements

Responsibilities:

  • Receives and responds to clients’ enquiries in-person or via phone or email.
  • Sign up clients to use the gym facilities.
  • Build relationships with new and existing clients.
  • Summarizes daily gym sales under the supervision of the Assistant Accounts Officer.
  • Contact members on a regular basis to ensure their needs are being met.
  • Assist the General Manager to run her office by receiving and sending out correspondences to and from her office.
  • Provides administrative functions and other secretarial duties such as taking minutes at staff meetings and departmental meetings.
  • Supervises and coordinates clerical activities at the reception.
  • Makes requisitions to procure office stationery and other office equipment and ensure their judicious usage.
  • Ensure all clients who use the facilities are fully paid-up.
  • Any other duties as assigned.



Departmental Relations:

  • Maintains contact with all departments.

3.1. External Relations: 

  • Maintains relations with individual and corporate clients, organised groups and anyone who visits the Centre.


Responsibility For Assets: 

  • Responsible for the effective handling of office equipment such as laptops, intercom, photocopiers etc.


Competencies: 

 Educational & Experiences

  • A degree or HND in any discipline.
  • At least 2 years’ experience in similar position; preferably entertainment, media or hospitality industry.

Technical

  • Excellent communication skills
  • Competent in all Microsoft office suite.
  • Good report writing skills.
  • Excellent customer service skills.

Management

  • Ability to plan, coordinate and follow up on work activities.

Personality

  • Ability to communicate effectively with and relate to people at all levels.
  • An interest in fitness and event organizing activities will be an advantage
  • Outgoing personality
  • Ability to work as part of a team



Supervision of Personnel - NIL 

Working Conditions: 

  • Work will be generally office based.
  • Must be prepared to work long hours and some weekends and on some public holidays.


NB: Deadline for cv submission to the 22nd of October

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