New
2 weeks ago

Job Summary

Lead, monitor and control project document transmission from preparation to archive in accordance with Company, Client, and regulatory standards Check, validate and verify all documentation, to ensure correct numbering, revisions, status, formats, titles, and legibility Control, coordinate and distribute all project documentation and data in a timely and efficient manner to meet project demands, requirements, and schedules.

  • Minimum Qualification:Diploma
  • Experience Level:Mid level
  • Experience Length:3 years

Job Description/Requirements

About Lycopodium:

With offices in Australia, Africa, Canada and the Philippines, Lycopodium proudly delivers high quality professional engineering and project delivery services globally, across the resources, infrastructure and industrial processes sectors. By joining our global team and learning from renowned subject matter experts, we can offer you a diverse career that could take you anywhere in the world.

Lycopodium is currently recruiting for a Lead Document Controller to join our growing Document Control team in Yamfo, Ahafo North.

Reporting to the Special Field Engineer the Lead Document Controller will be responsible for leading and managing various aspects of document control, including the receipt, storage, retrieval and circulation of documents, review coordination, external submission, and distribution control.

  • Type: Contract
  • Position: Lead Document Controller
  • Location: Ghana
  • Industry: Engineering
  • Salary: Competitive


The tasks you'll perform

  • Check, validate and verify all documentation, to ensure correct numbering, revisions, status, formats, titles, and legibility.
  • Lead, monitor and control project document transmission from preparation to archive in accordance with Company, Client, and regulatory standards.
  • Control, coordinate and distribute all project documentation and data in a timely and efficient manner to meet project demands, requirements, and schedules.
  • Lead and ensure the accurate uploading, logging, filing & distribution of project related documentation.


The expertise you'll bring

  • Register and file all relevant project documentation in accordance with the Company approved procedures, including archiving, scanning, filing or photocopying if required.
  • Ensure the timely distribution of controlled documentation to all internal and external parties.
  • Document Status report preparation and issue as required
  • Organize document receipt, registration, copying, distribution, Workflow, and transmittal as dictated by the project/program requirements
  • Developing, maintaining and timely expediting of Project and Program document control reporting, requirements, and procedures


Working Conditions:

  • Site based.
  • Working hours are 6 days a week, 8 hours per day, from Monday to Saturday, 7am to 4pm daily and 5 hours on Saturdays from 7 am to 1pm. Note that any additional hours required to work would be paid for.
  • 23/5-day roster.


YOUR TRAINING, SKILLS & EXPERIENCE CHECKLIST

Formal Qualification (including Professional Registrations):

  • Technical Certificate/Tertiary Education Qualification, Degree, or Diploma in appropriate specialist field or equivalent.

Technical Competencies:

  1. Document Control Software Applications & Function - Traceability of Changes
  2. Data Management – Reviews / Workflows / Expediting / Closeout - Audit Control
  3. Quality Management – Documents, Registers, Databases, Transmittals - MS Office
  4. Revision Control -Typing and data entry

Additional Knowledge:

  • Diploma or equivalent experience in Business or Administration is desired.
  • Proficient in the use of Microsoft Office Suite Package.

Experience:

  • A minimum of 3 continuous years’ experience in document control
  • Experience working in an EPCM environment

Technical Skills:

  • Well-developed written and verbal communication skills.
  • Demonstrate an ability to work autonomously and collaboratively with colleagues across all business units.
  • Ability to use MS Excel, MS Word, and other project systems/tools.
  • Solid leadership skills.
  • Solid supervision skills
  • Strong analytical and decision-making skills
  • Have an Eagle’s eye for details.

Behavioral Attributes:

  • Analytical.
  • Deadline Driven.
  • Leadership.
  • Multi-tasking.
  • Self-Managed.
  • Ability to work well under pressure

Kindly note the following:

  • Candidates can apply via https://www.aplitrak.com/?adid=QW5hc3Rhc2lhLkdsb3Zlci44NjMyOS4xMjc4N0BseWNvcG9kaXVtLmFwbGl0cmFrLmNvbQ
  • Deadline for submission is on Monday 21st, November 2022.
  • Only shortlisted applicants will be contacted for interview.
  • Also, all applicants should be fully vaccinated against Covid 19 with evidence (i.e., A COVID-19 Vaccination Certificate).
  • Kindly state position of application in the subject column of your email and on the upper left corner of your envelope if submitting hard copies or manually.


The benefits we'll provide

Lycopodium has a strong company culture focused on career progression and technical skill development. You can expect to be involved in a wide range of large projects whilst working amongst a team of highly skilled professionals.

We recognize that everyone is different, and needs may change over the course of your career. That’s why we:

  • Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
  • Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
  • Are undertaking significant people and technology initiatives that will support the workplace of the future.

We encourage and value diversity and inclusion and welcome applications from all backgrounds regardless of gender, age, disability and ethnicity.

Our commitment to equal opportunity is embodied in our values of Respect, Integrity & Diligence. They are inherent in who we are, as individuals, and collectively as a Company.

We are a 2022 Circle Back Initiative Employer – we commit to respond to every applicant.


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