The duties of the Executive Business Assistant include but not limited to:
- Summarizing (board) meeting pack into single or double paged notes highlighting key points, Agenda and decisions points.
- Conserves the CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
- Maintains the CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Represents the CEO by attending meetings in his absence and speaking for the executive where relevant/necessary.
- Prepares reports by collecting and analyzing information from internal and external business units and executives.
- Completes projects by assigning work to clerical staff and following up on results.
- Secures information by completing database backups.
- Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
Education and Experience
- A minimum of a Bachelor’s degree
- Five years of executive assistant experience
- Experience managing multiple calendars
- Experience booking travel
- Strong analytical and business acumen
- Written and verbal communication skills
- Reporting skills
- Supply management
- Computer software skills including Microsoft Office
- Organization skills
- Time management skills
- Presentation skills
- Office equipment maintenance
- Travel logistics