Executive Business Assistant

A Reputable Company

Job Summary

A reputable company seeks the services of an Executive Business Assistant

  • Minimum Qualification: Degree
  • Experience Level: Senior level
  • Experience Length: 5 years

Job Description

Responsibilities

The duties of the Executive Business Assistant include but not limited to:

  • Summarizing (board) meeting pack into single or double paged notes highlighting key points, Agenda and decisions points.
  • Conserves the CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
  • Maintains the CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Represents the CEO by attending meetings in his absence and speaking for the executive where relevant/necessary.
  • Prepares reports by collecting and analyzing information from internal and external business units and executives.
  • Completes projects by assigning work to clerical staff and following up on results.
  • Secures information by completing database backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.


Education and Experience

  • A minimum of a Bachelor’s degree
  • Five years of executive assistant experience
  • Experience managing multiple calendars
  • Experience booking travel


Competencies

  • Strong analytical and business acumen
  • Written and verbal communication skills
  • Reporting skills
  • Supply management
  • Scheduling
  • Computer software skills including Microsoft Office
  • Organization skills
  • Time management skills
  • Presentation skills
  • Office equipment maintenance
  • Travel logistics

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