Job Vacancy For Executive Assistant

JOB DESCRIPTION





• Collect, analyze and draft documents/information in order to conserve executive’s time


• Schedule and plan meetings to manage executive’s appointment calendar/schedule


• Attend meetings in the absence of an executive to act as executive representative and speak on his behalf


• Receive customers and interact with them to identify and process their enquiries or requisitions


• Prepare presentations for executives by formatting, inputting, editing and transmitting text and image


• Collect and analyze data in order to prepare reports useful in taking key business decisions


• Utilize electronic and paper filing systems to maintain proper records of important information/document


• Monitor stock levels by checking inventory to identify out-of-stock items and place order for supplies


• Inspect office equipment to initiate repairs or call for replacement as required


• Format, edit, and distribute minutes of meetings


• Screen, monitor, and distribute incoming calls to appropriate personnel


• Ensure work area is neatly and properly arranged in a manner that supports smooth office operations


• Prepare and deliver presentations required for staff induction and orientation


• Organize and schedule departmental project activities


• Notify executives and staff of deadlines to ensure timely completion of set objectives.





QUALIFICATION AND EXPERIENCE





• 2 years work experience


• In-depth understanding of entire MS Office suite


• Ability to organize a daily workload by priorities


• Ability to meet deadlines in a fast-paced quickly changing environment


• A proactive approach to problem-solving with strong decision-making skills


• Professional level verbal and written communications skills


• HND or degree





Location: Accra