Global People Administrator


Human Resources

IT & Telecoms Confidential
3 weeks ago

Job Summary

The GPA is responsible for ensuring that all the People administration processes from the moment a candidate has reached the penultimate stages of the recruitment processes. The GPA will ensure that all our systems, databases and platforms are updated and that the relevant stakeholders – from the candidates, team lead, Finance/ payroll and Staffing – are kept informed at all times as and when necessary.

  • Minimum Qualification:Degree
  • Experience Level:Management level
  • Experience Length:10 years

Job Description/Requirements

Primary Duties

  • Regularly meet with Staffing and Project Management teams, People Officers and team members directly to ensure that the information provided on the People Data Systems is accurate and up-to-date.
  • Take full ownership for the onboarding and offboarding of all team members: holding directly responsibility when it comes to data management, socialisation, training, background checks and people analytics.
  • Supporting the People Officers, CHRO and the People Managers with People initiatives like Team Surveys, Focus groups and other people data collection.
  • Be the subject matter expertise on the various People Data Systems such as Personio, Leapsome, Notion; and constantly scan the external market for ways to improve the People processes and tools.
  • Improve internal communication by regularly updating the team on celebrations, new joiners, industry events, policy updates and interesting/ fun things happening with the non-work related Slack channels.
  • Promote a mentally and psychologically safe working environment within Nethermind by running simple health campaign and working with external groups and companies.
  • Remain up-to-date on the latest research and development in the field of mental health and understand the basics of how to support people through mental health issues.
  • Ensuring that all new employees are uniformly onboarded into the company receiving all their information in a timely manner.
  • Responsible for all verification checks of candidates’ background and references.
  • Act as the first point of contact for questions relating to starting within Nethermind concerning employees’ orientation, employment contract and working in the company.
  • Ensure that all new employees receive the mandatory training: P&C training and access to people policies, CEO induction and GDPR-related training.
  • Manage all the processes concerning onboarding and offboarding coordinating between Finance/ Payroll, Legal, People & Culture and the wider business.
  • Add the employee to a variety of HR Tech. stack for now this includes Leapsome, Notion and Codility.

Success factors

  • The entire team (Nethermind) is made aware of the various onboarding and offboarding processes and their respective roles in each.
  • All the employee records concerning onboarding and inductions are kept up-to-date and any issues are dealt with swiftly.
  • Drafting and dealing with all People related administration e.g. reference letters, correspondence and other requests from the team.
  • Some understanding of the legal regulations which are mentioned within the employment contract and policies and procedures.

Essential skills and knowledge

  • Highly organised individual and a “Complete Finisher”
  • Experience working within a fast growth working environment
  • Excellent communication skills – written and verbal
  • Good interpersonal skills with high emotional intelligence

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