Personal Administrative Assistant / Executive Assistant
Job summary
We are seeking a highly organized, intelligent, and self-directed Personal Administrative Assistant / Executive Assistant to support a senior executive with international business interests. This role requires exceptional attention to detail, advanced organizational skills, strong professional communication, and comfort working independently in a fast-paced, high- responsibility environment. The successful candidate will serve as a trusted operational and administrative extension of the executive, ensuring continuity, structure, and efficiency both when the executive is in Ghana and when they are abroad. Discretion, judgment, and the ability to anticipate needs are critical to success in this role.
Job descriptions & requirements
Key Responsibilities:
Executive & Administrative Support
- Manage complex calendars, schedules, and appointments across multiple time zones
- Coordinate meetings, calls, travel logistics, and itineraries
- Draft, edit, and organize correspondence, documents, and reports
- Maintain accurate and well-organized digital and physical filing systems
- Track action items, deadlines, and follow-ups to ensure timely completion
Operations & Coordination Support
- Act as the executive’s local point of coordination when the executive is unavailable
- Liaise with service providers, vendors, and professional contacts as needed
- Coordinate tasks, logistics, and operational follow-ups
- Ensure smooth day-to-day administrative and operational continuity
- Maintain organized records of ongoing projects and priorities
Technology, AI & Productivity
- Utilize AI tools and modern productivity platforms to improve efficiency and workflow
- Support research, summaries, scheduling, and task automation
- Manage professional email, WhatsApp, and digital communications
- Maintain confidentiality, data accuracy, and professional standards at all times
Problem-Solving & Executive Support
- Anticipate needs and proactively address issues
- Research options and solutions before escalation
- Exercise sound judgment in handling sensitive and confidential matters
- Maintain structure, clarity, and order in a dynamic environment
Required Qualifications
- 2–3+ years experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant
- Excellent spoken and written English
- Strong organizational, time-management, and prioritization skills
- High attention to detail with the ability to manage multiple priorities
- Proven ability to work independently with minimal supervision
- Proficiency with Google Workspace, Microsoft Office, calendars, and digital tools
- Familiarity with or strong interest in AI tools and automation
- Professional, discreet, and reliable
- Experience supporting senior executives or founders
- Background in business administration, operations, or professional services
- Experience working in fast-paced or high-accountability environments
- Comfort coordinating across teams, vendors, and external partners
Personal Attributes
- Exceptionally organized and structured
- Proactive, solutions-oriented, and resourceful
- Calm under pressure and adaptable
- High level of discretion and confidentiality
- Strong sense of ownership and accountability
Compensation
- Competitive and commensurate with experience
- Long-term opportunity for growth and expanded responsibility
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