Secretary
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Job summary
We are seeking a highly organized and detail-oriented Secretary to provide administrative and clerical support to our team. The ideal candidate will manage daily office tasks, handle communications, schedule appointments, and ensure smooth office operations.
Min Qualification:
Diploma
Experience Level:
Entry level
Experience Length:
2 years
Job descriptions & requirements
Duties and responsibilities:
- Liasing with clients on behalf of company
- Checking of client’s emails and reporting progress or development to supervisor
- Surfing the internet to search for travel related resources and updating supervisor on new development
- Booking of visa interview appointments for and on behalf of clients.
- Recording client information and processing such data for visa applications processing on behalf of client
- Assisting/guiding clients with their visa application processing
- Briefing clients on expectations at visa interview appointments/visa application submissions.
- Accompanying clients to the embassy for visa submission/interviews
- Booking/reservation of travel packages
- Writing of proposals, letters, petitions and affidavits for and on behalf of clients
- Writing emails, monitoring and responding to mails for and on behalf of clients
- Filling of visa application forms both online and hard copy
- Conducting research on latest visa application processing requirements
- Monitoring embassy’s websites for news update and new trends
- Writing cumulative weekly report of activities on progress of client’s applications and sharing same with supervisor weekly
Requirements:
- Proven experience as a Secretary or in an administrative role
- Typing proficiency
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to handle sensitive information with confidentiality
- Attention to detail and problem-solving skills
- Minimum Qualification: Diploma
- Experience: Minimum 2yrs
Salary: Attractive
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