Executive Assistant To Chief Executive Officer

The Executive Assistant to the Director provides high-level administrative, strategic, and operational support to the Director of a major pharmaceutical company. The role requires exceptional organizational skills, discretion, professionalism, and the ability to manage sensitive information within a highly regulated industry.

The Executive Assistant serves as a key liaison between the Director, internal departments, regulatory bodies, partners, and external stakeholders, ensuring seamless coordination of executive activities.

Tasks

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• Manage the Managing Director's diary, schedule meetings and appointments, and provide reminders.
  
• Handle incoming and outgoing communication (emails, phone calls, faxes), and respond to routine inquiries.
  
• Arrange and book travel, accommodation, and transportation for the Managing Director and/or staff.
  
• Coordinate meetings and events, including preparing agendas, taking minutes, and following up on action items.
  
• Maintain an organized filing system, draft correspondence, prepare reports and presentations, and manage confidential documents.
  
• Assist with personal errands, purchase items, and handle financial matters as needed.
  
• Act as a point of contact for internal and external stakeholders, including other departments, customers, and vendors.
  
• Identify and implement process improvements to enhance efficiency and productivity.
  

Requirements

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• Bachelor’s degree in Business Administration, Management, or related field with at least 2 years’ experiencein executive support or personal assistant roles
  
• Strong organizational and time management skills.
  
• Excellent communication (written and verbal) and interpersonal skills.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  
• Ability to handle confidential information discreetly.
  
• Problem-solving and decision-making skills.
  
• Adaptability and flexibility to changing priorities.
  
• High level of professionalism and discretion.
  
• Ability to work independently and as part of a team

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