Project/Administration Officer

Main Duties and Responsibilities

Project Management

• Assist in coordinating project plans, activities and implementation
• Organize project activities, schedule meetings, take minutes, manage resources, and facilitate communication between teams and stakeholders.
• Track project progress through approved platforms, create progress reports, and ensure deliverables meet agreed timelines
• Handle administrative tasks like data entry, formatting documents, and supporting senior staff.

General Administration

•  Take leadership in keeping diaries, scheduling meetings, taking minutes and generating reports of key activities of the office of the Vice President
• Take leadership in organizing review meetings, workshops and seminars with stakeholders
• Assist in the day-to-day running of the Home Office including personnel matters, inventory and stock control and appropriate record keeping
• Arrange meetings, compile agendas, diaries and circulate papers and minutes of meetings to provide a high level of support to the Home Office team and ensure that accurate records of discussions are produced
• Ensure office is open and closed at designated times on working days
• Contribute to the planning and execution of departmental activities and programs
• Assist in the preparation of annual work plans and budgets of SWC-G.
• Assist in the procurement and distribution of office supplies
• Participate in the preparation and submission of the divisional or departmental periodic reports.
• Keep proper records of office inventory and equipment.
• Supervise the activities of utility staff
• Perform any other duties that may be assigned from time to time.
• Maintain high level of trust and confidentiality

Finance

• Validate bills and analyze receipts and payments.
• Keep proper accounting books as assigned, and maintain adequate records including filing of accounts documents
• Petty cash requisition, administration and retirement
• Invoice vetting, payment logging, payment processing
• Check issuance and payments
• Issuance of receipts for inbound payments and receiving of receipts for outbound payments
• Assist in the preparation and filing of statutory tax returns (e.g. Withholding Tax, PAYE, SSNIT) 

Required Skills or Experience

• Minimum of bachelor’s degree in business administration preferably with accounting option
• A certificate in Project Management will be an added advantage
• Excellent writing and verbal communication skills.
• Ability to organize workload and work under pressure to meet tight deadlines.
• Demonstrated ability to work on own initiative.
• Computer skills. Microsoft Office Suit especially Microsoft Word and Exel is a MUST
• At least 2 years of post-qualification experience

Compensation: We offer competitive salary, and other good fringe benefits.

Location: Greater Accra