Executive Assistant

Key Responsibilities:

•  Manage complex calendars, scheduling meetings, appointments, and travel across multiple time zones
• Prioritize and coordinate daily activities to ensure optimal use of executive time
• Prepare executives for meetings by organizing agendas, documents, and briefing materials
• Act as a gatekeeper, handling incoming requests and determining priorities
• Draft, review, and edit correspondence, reports, and presentations on behalf of executives
• Represent the executive professionally in communications with internal and external stakeholders

Administrative & Operational Support:

• Coordinate domestic and international travel, including itineraries, accommodations, and expenses
• Manage expense reports, invoices, and reimbursements accurately and on time
• Maintain confidential files, records, and executive documentation
• Assist with special projects, research, and data analysis as assigned
• Track action items and follow up to ensure deadlines are met
• Support office operations and executive workflow improvements

Communication & Liaison:

• Serve as a primary point of contact between executives and staff, clients, partners, and board members
• Facilitate communication across departments to ensure alignment and follow-through
• Schedule and support board meetings, executive meetings, and leadership offsites
• Take meeting minutes and distribute action items when required

Confidentiality & Discretion:

• Handle sensitive and confidential information with the highest level of discretion
• Maintain trust and professionalism in all interactions
• Exercise sound judgment when managing confidential matters and executive decisions

Strategic & Problem-Solving Support:

• Anticipate executive needs and proactively address potential issues
• Identify inefficiencies and recommend process improvements
• Assist in planning and executing company initiatives and leadership priorities
• Provide backup support to other executive or administrative staff as needed

Required Qualifications:

Education:

• Bachelor’s degree preferred (or equivalent professional experience)

Experience:

• 3–5 years of experience as an Executive Assistant or Senior Administrative Assistant
• Proven experience supporting C-level or senior executives
• Experience working in fast-paced, dynamic environments

Skills & Competencies:

• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High attention to detail and accuracy
• Ability to manage multiple priorities under tight deadlines
• Strong problem-solving and critical-thinking skills
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools
• Ability to work independently and collaboratively
• Professional demeanor and executive presence

Preferred Qualifications:

• Experience supporting multiple executives
• HND/Degree in Administration or related field
• Familiarity with project management tools (e.g., Asana, Trello, Monday)
• Experience coordinating board meetings or executive-level events
• Knowledge of financial or expense management systems

Working Conditions:

•  Primarily office-based or hybrid (depending on company policy)
• May require flexibility in hours to accommodate executive schedules
• Occasional travel may be required

Key Attributes for Success:

• Trustworthy and discreet
• Proactive and anticipatory mindset
• Calm under pressure
• Highly adaptable and resourceful
• Strong interpersonal skills

Salary: Attractive