Secretary to the CEO

Key Responsibilities:

• Receive, screen, and direct phone calls and inquiries intended for the CEO.
• Maintain organized filing systems for documents, correspondence, and records.
• Draft routine letters, emails, meeting requests, and other communications.
• Coordinate visitor access and appointments to the CEO’s office.
• Manage the CEO’s incoming and outgoing mail and package deliveries.
• Ensure meeting rooms and the CEO’s office are well-prepared and professionally presented.
• Monitor office supplies and requisitions relevant to the Executive Office.
• Assist in the preparation of board packs, presentations, and reports when required.
• Handle petty cash and minor logistical arrangements for the CEO’s office.
• Maintain confidentiality in handling sensitive information and executive communications.

Qualifications & Experience:

• HND or Bachelor’s Degree in Secretarial Studies, Office Management, or related field.
• Minimum of 3 years’ experience in a secretarial or executive office role.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office tools and office technology.
• Strong organizational and filing skills with attention to detail.
• Ability to maintain confidentiality and professionalism at all times.

Preferred Attributes:

• Courteous, well-composed, and poised under pressure.
• Strong multitasking and prioritization abilities.
• Able to work independently and respond to fast-changing executive needs.
  

Location: East Legon Hills - Katamanso

Employment Type: Full-Time

Salary Range: GHS 2,500 – GHS 5000