Office assistant
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Job summary
Office assistant duties and responsibilities include providing administrative and sales assistant support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Familiar with a variety of the field's concepts, practices, and procedures. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Reports to a manager / CEO.
Min Qualification:
Degree
Experience Level:
Entry level
Experience Length:
2 years
Job descriptions & requirements
Responsibilites:
Sales Support Duties
- Assist sales team with daily operations, including preparing quotes, sales contracts, and order processing
- Maintain accurate sales records and customer databases and complete sales reports.
- Coordinate sales meetings, prepare agendas, and distribute meeting minutes
- Follow up with clients on outstanding payments and provide product information inquiries
- Support sales campaigns by preparing marketing materials and tracking campaign performance
- Generate weekly/monthly sales reports and analyze key performance indicators (KPIs)
- Input and compile customer information.
Administrative Responsibilities
- Manage office correspondence, including emails, calls, and mail distribution
- Support recruitment activities.
- Manage procurement of office supplies and inventory control.
- Maintain cleanliness in office areas and upkeep of office equipment/facilities.
- Organize and file documents (both physical and digital) in an efficient retrieval system
- Assist with basic accounting tasks, such as processing invoices and expense reports
- Coordinate interdepartmental communication to ensure smooth workflow
- Assist superiors with other assigned tasks.
Skills & Qualifications
- Proven experience as a sales or administrative assistant (3 years above preferred)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) , computing in accounting preferred
- Excellent verbal and written communication skills in English
- Strong organizational and multitasking abilities with attention to detail
- Ability to work independently and collaboratively in a fast-paced environment
NB:Interested candidate should kindly send their CVs With the POSITION as the SUBJECT elseapplication will be ignored..
Location: Kumasi, Kofi Yebowah Road (Close to Alliance French Training school)
Salary: Attractive
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