Personal Assistant – Advertising & Marketing

Key Responsibilities:

Administrative Support:

• Maintain and manage daily schedules, appointments, and to-do lists
• Organize files, quotations, invoices, and production records
• Track deadlines for orders, deliveries, and branded materials

Client Coordination & Meetings:

• Schedule and prepare for client meetings, presentations, and site visits
• Follow up with clients on quotes, approvals, deliveries, and feedback
• Maintain a client database and communication log

Advertising & Project Planning:

• Support in developing marketing materials and branding proposals
• Track progress of orders (T-shirts, souvenirs, printing, embroidery, etc.)
• Coordinate timelines between design, production, and delivery teams

Social Media & Content Management:

• Assist with creating and scheduling content for Instagram, TikTok, and WhatsApp status
• Monitor engagement and help respond to inquiries across platforms
• Suggest content themes, captions, and trends to boost visibility

Requirements:

• Strong command of English (spoken and written)
• Excellent organizational and multitasking skills
• Proficient in Microsoft Office, Google Workspace, a designing software and social media tools
• Professional demeanor and good interpersonal communication
• Ability to work independently and meet tight deadlines

Preferred Skills:

• Experience in the advertising, printing, or branding industry
• Basic knowledge of design/video tools is a plus
• Comfortable working with creatives, printers, and suppliers

Education:

• Must have a degree with at least two years’ work experience

Compensation: Negotiable, based on experience + performance bonuses

Employment type: Full time

Location: North Kaneshie, Accra