Office Coordinator

OFFICE COORDINATOR

JOB DESCRIPTION

Location: Accra

Industry: Manufacturing/FMCG/Insurance/Automobile

Scope

The Office Coordinator will be responsible for assisting with the day-to-day running of the office and support with logistics to ensure packages are organized and dispatched in a timely and orderly manner.

Key Responsibilities

• Manage office petty cash requests, track usage and reconcile expenses
  
• Manage and respond to all emails, phone calls, and mail distribution in a timely and accurate manner.
  
• Ensure all correspondence is properly documented and filed.
  
• Oversee and manage service provider relationships and office maintenance schedules.
  
• Coordinate all logistics activities to ensure timely pick-up and delivery of packages.
  
• Ensure annual renewal of business permits and licenses.
  
• Oversee invoice requests and payment tracking.
  
• Manage and purchase office supplies, inventory and equipment
  
• Manage travel arrangements and prepare expense reports
  
• Coordinate all meetings, projects and events
  
• Prepare for and welcome office guests warmly and professionally.
  
• Monitor usage of office utilities and ensure timely settlement of bills.
  
• Collaborate with all internal and external clients.
  
  
  
  

Requirements

Requirements

• A Bachelor’s degree in Business Administration, Sociology or any related field of study.
  
• A minimum of 2 years experience in a similar role or its equivalent.
  
• Prior experience in an admin/clerical or customer service role.
  
• Excellent problem-solving and report-writing skills.
  
• Excellent communication and time management skills.
  
• Strong organizational and communication skills.
  
• Working knowledge in MS Office Suite.
  

Competencies

Confident Communicator, Team Player, Analytical, Customer Oriented.

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