Office Administrator

• Maintain office supplies inventory and place orders when necessary.
• Organize and maintain filing systems, both physical and digital.
• Handle incoming and outgoing correspondence, including emails, calls and letters.
• Schedule meetings and appointments for management.
• Assist in preparing reports, presentations, client data and other documents.
• Support for field teams.

Office Maintenance & Management:

• Ensure the office remains clean, organized, and well-equipped.
• Manage office utilities, including internet, electricity, and water.
• Coordinate with vendors, suppliers, and service providers.
• Ensure company equipment and assets are well maintained.
• General office errands.

Reception Duties:

• Greet visitors and direct them to the appropriate personnel.
• Answer phone calls and respond to inquiries professionally.
• Maintain an updated contact list of stakeholders.

Data Entry & Record Keeping:

• Maintain updated employee records, attendance logs, and office expenditures.
• Prepare and submit weekly and monthly reports.

Compliance & Policy Adherence:

• Ensure compliance with company policies and procedures.
• Uphold confidentiality in handling company documents and sensitive information.
• Quality assurance and inspection.

Requirements:

• Possess a valid driver's license.
• A minimum of a diploma or equivalent.
• A degree or certification in business administration, office management, accounting or a related field is an advantage.
• At least 1-3 years of experience in an administrative or office assistant role.
• Experience handling office inventory, filing systems, and correspondence.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with office equipment such as printers, scanners, and copiers.
• Knowledge of basic bookkeeping and inventory management software is an added advantage.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Detail-oriented and able to multitask efficiently.
• A proactive and problem-solving attitude.
• Willingness to take initiative and work with minimal supervision.
• Strong work ethic and professional demeanor.
• Ability to follow instructions accurately.
• Adaptability to new processes and company policies.
• Ability to work under pressure and meet deadlines.
• Leadership qualities.
• Willingness to work full-time (8 AM - 5 PM, Monday to Friday).
• Availability on weekends

Interested applicants should call 0205415557 or email their particulars to info@standardcleaningservice.com.

Deadline is the 15th of March, 2025.