Job Vacancy For Administrative Officer

HEAF Professional College, located in Afrowood Consulting Ltd Building off Cocobeach Hotel Road, seeks the services of a Full-time Administrative Officer (Bilingual in French and English for its professional programmes.





Job Title: Administrative Officer





Job Description





1. Administrative and Academic Support





• Coordinate and manage day-to-day administrative operations of the college.


• Prepare, translate, and distribute documents in both English and French (e.g., memos, academic calendars, notices).


• Assist in the registration and enrolment process for Francophone students learning English.


• Maintain accurate records of student data, academic progress, and correspondence.


• Liaise with faculty and support staff to ensure smooth delivery of academic programs.





2. Student Services and Support





• Serve as the primary contact for Francophone students needing support in understanding English documents or navigating academic requirements.


• Provide bilingual orientation and onboarding sessions for new students.


• Offer guidance on college policies, procedures, and academic expectations.


• Support students in resolving administrative issues and accessing resources.





3. Communication and Translation





• Translate internal and external communications between English and French as needed.


• Draft bilingual promotional content, emails, newsletters, and announcements.


• Ensure all communication materials are culturally and linguistically appropriate.





4. Social Media and Marketing





• Use social media platforms (e.g., Facebook, Instagram, TikTok, Twitter) to promote the college and its English programs to Francophone audiences.


• Design and schedule posts that highlight student success stories, upcoming intakes, and program benefits.


• Engage with followers in both English and French to respond to enquiries and build online community.


• Collaborate with the marketing team to develop targeted campaigns for recruitment.





5. Recruitment and Enrolment





• Participate in outreach and recruitment activities targeting Francophone communities (locally and internationally).


• Respond to enquiries from prospective students and parents in French or English.


• Support virtual and in-person open days, education fairs, and promotional events.


• Follow up with leads to encourage application and registration.





6. Institutional Liaison and Representation





• Represent the college at relevant meetings, workshops, and seminars—particularly those targeting French-speaking partners.


• Assist in building partnerships with Francophone institutions, embassies, and agencies.





7. Other Duties





• Assist in organizing student activities, language immersion programs, and cultural events.


• Support the preparation of reports, presentations, and documentation for management or external stakeholders.


• Perform other duties as assigned by supervisors to enhance the college’s operations and student experience.





Qualification Required and Experience





• Must have B.Ed/BA/ Diploma in French with 1-5 years teaching experience.


• Must be residing around Teshie, Nungua, Sakumonor environs.





Location: Teshie - Accra