Fleet Support Officer – Fleet Administration

Responsibilities:

• Responsible for proper vehicle setup on fleet management systems and regularly update with relevant information.
• Set and monitor alerts on fleet management system for vehicle maintenance, insurance and registration license expiry, driver license renewals and ensure renewals are completed before expiry.
• Create and manage physical and virtual vehicle files for vehicles and drivers, and regularly update with relevant information as may be required.
• Schedule vehicles for maintenance activities, including physical vehicle inspections.
• Draft vehicle servicing letters for dealerships.
• Prepare vehicle wash schedules and update on fleet management and cloud system regularly.
• Raise work orders for vehicle maintenance activities.
• Validate final repair invoice and update on fleet management system.
• Complete periodic reports for vehicle inspections, trips and driver training in a timely manner.
• Complete a requisition form for trip requests.
• Conduct a post-trip interview and provide updates for next trip.
• Fill insurance claim form and ensure accident details are updated on fleet management systems.
• Liaise with tracking company to acquire tracking devices.
• Monitor assets and communicate any inactive devices to team.

Skill Requirements:

• Knowledge in database management will be an added advantage
• Multitasking and great organizational skills
• Detail oriented with time management skills
• Excellent oral and written communication skills.
• Possess analytical skills
• Proficiency in Microsoft Application with above average experience in MS. Excel
• Proactive with problem solving skills