Finance Officer

The Finance Officer for Ghana will be in charge of accounting and documenting all financial transactions in a timely and accurate manner for East-West Seed Knowledge Transfer Foundation (EWS-KT) Ghana.

This position is responsible for:

1. Effective accounting of expenses
2. Timely and accurate documentation reported to EWS-KT Ghana, EWS-KT global, and partner organizations
3. Regular communication with the EWS-KT Ghana field team and participation in EWS-KT Ghana meetings to better understand team members’ activities
4. Timely completion of tax compliance activities and other regular compliance activities

Result Areas and Essential Tasks:

• Administer routine finance functions, ensuring that all work is carried out in accordance with established procedures and systems and that financial controls and procedures are adhered to
• Prepare monthly financial accounting reports
• Follow up on project budgets and upload reports from QuickBooks on a monthly basis
• Prepare monthly Project Monitoring Reports, including reconciliation of transfers made, advance follow-up, filing control system, running cost follow-up, etc.
• Manage and forecast organizational cash flow, working in partnership with EWS-KT Ghana team members
• Consistently analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements
• Assist EWS-KT in the annual budgeting and planning process; administer and review all financial plans and compare to actual results, with a view to identifying, explaining, and correcting variances as appropriate
• Oversee the year-end procedure and ensure that all financial returns are completed accurately and on time
• Maintain the filing system on a daily basis, including scanning and filing of supporting documents
• Assist in handling bookkeeping, following accounting principles
• Monitor and track purchase indents, coordinating with the purchase department for purchase orders, GRNs, and bills
• Maintain the fixed asset register and perform depreciation calculations
• Prepare revaluations and foreign currency account reconciliations
• Undertake any other duties as assigned

Compliance Responsibilities:

• Audit-related functions, NGOAB compliance, partner financial reporting compliance, VAT and tax regulation and reporting, and any other duties as needed
• Coordinate with third-party audit agencies for financial auditing and handle the audit inquiries related to EWS-KT Ghana
• Prepare and assist with developing audit schedules for the annual audit
• Report to authorities on tax matters and any related matters according to country rules and regulations
• Suggest improvements in processes to increase organizational effectiveness

Desired Background and Skills:

Bachelor's degree in a relevant field (Administration, Accounting, Finance)

CPA equivalent or Accounting licensed

Knowledge of financial reporting, budgeting and compliance

Understanding of regulatory frameworks and auditing

Advanced English

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