Finance Manager

Responsibilities:
Accounting:

• Record financial transactions in the accounting system (MIP).
• Ensure compliance with accounting standards and best practices.
• Strengthening custody systems for cash, bills, documents, supplies, and inventories.
• Establishing a comprehensive costing system for budgeting, financial reporting, and donor reporting.
• Ensuring timely and accurate processing of payments.
• Reviewing monthly bank and cash reconciliations.
• Closing monthly accounts and communicating results.
• Submitting accurate and complete monthly financial reports and justifications to HQ Finance.
• Maintaining correct trial balance with supporting schedules.
• Ensuring disbursements comply with Orbis policies and guidelines.
• Monitoring and settling Accounts Payable and Receivables, with emphasis on tax payables.
• Performing other relevant duties as needed.

Finance:

• Developing and recommending plans and policies for financial activities and reporting.
• Improving financial reporting methods for accuracy, completeness, and transparency.
• Ensuring timely and accurate payroll processing and cost allocation.
• Reviewing and approving donor reports in line with Orbis guidelines.
• Monitoring cash flow and advising on liquidity and financial regulations.
• Enforcing budgetary and fiscal control policies and initiating corrective actions.
• Managing relationships with banks, tax authorities, and financial institutions.
• Completing and sharing annual financial reports with Ghana regulatory bodies.
• Ensuring compliance and timely reporting of restricted grant financials.
• Providing financial insights, forecasting budget trends, and staying updated on financial regulations.
• Train staff on internal control policies and procedures to ensure compliance.
• Performing other relevant duties as needed.

Banking, Cash & Asset Management:

• Oversee cash flow management and ensure the availability of funds for operational needs.
• Maintain an accurate and up-to-date inventory of the organization's assets, including property, equipment, and investments.
• Conduct regular asset audits to ensure proper tracking and management.
• Implement and maintain internal controls to safeguard financial resources.
• Maintain relationships with banking partners to facilitate smooth financial operations.
• Negotiate banking terms and services to benefit the organization.
• Oversee bank account management, including opening and closing accounts as needed.

Budget:

• Develop and implement financial strategies to support the organization's goals.
• Prepare and monitor budgets, forecasts, and financial plans.
• Leading the office’s budget process and collaborating with program and operations colleagues to prepare, compile, and consolidate annual budgets.
• Ensuring all payments align with the budget and are executed according to the organization's established procedures and regulations.
• Accurately allocating budgets to projects and funding sources, and recording expenses against existing budget lines.
• Ensuring donor budgets include all allowable costs, such as reasonable salary, benefit costs, and indirect costs.
• Conduct financial analysis and provide insights to support decision-making.

Internal & External Audit:

• Audit Readiness: Ensuring that financial books are always prepared for auditing by maintaining comprehensive and accessible financial documentation.
• Audit Coordination: Facilitating and coordinating office audits, working closely with both internal and external auditors to ensure a smooth audit process.
• Partner Audits: Managing and coordinating audits for partner organizations to ensure compliance and accuracy.
• Corrective Actions: Collaborating with the Ghana Program Director and New York Finance team to prepare and implement corrective actions based on audit findings.

Qualifications & Knowledge:

• Educational Background: A Bachelor's or university degree in accounting or finance from a recognized institution.
• Professional Experience & Attention to Details: At least 5 years of experience in accounting and financial management, preferably within an International NGO. Strong attention to detail and organizational skills.
• Donor Engagement: Proven experience in donor proposal preparation and donor reporting.

Skills & Abilities:

• Computer Literacy: Proficiency in advanced MS Excel, familiarity with SharePoint and MS- Teams, and experience with at least one accounting program.
• Experience with Fund Accounting software is preferred.
• Communication Skills: Strong verbal and written communication skills in English.
• Financial Expertise: Excellent skills in accounting, financial management, and budgeting.
• Team Collaboration: Ability to work effectively in a team-driven and collaborative environment, with a strong emphasis on accountability.
• Customer-Centered Approach: Commitment to supporting colleagues and partners with a customer-centered mindset.
• Cultural Competence: Comfortable working in a multicultural setting.
• Adaptability: Quick learning ability to adapt to new challenges and environments.
• Stress Management: Ability to work under pressure and prioritize tasks effectively.

Location: Accra
Salary Range: Attractive
Employment Type: Full-Time