Finance Manager

Job Functions:

• Plans and prepares budgets in consultation with the Executive Director as the basis for determining resource requirements for Program Implementation and organizational management
• Assists Programs Manager and Programs Officers in ensuring that Program Operations and implementation procedures are consistent with organization’s grant conditions and Program Objectives.
• Ensures the effective use of financial accounting systems to record, report, and present financial transactions and information in compliance with IAS and IFRS standards.
• Ensures that Internal Control Procedures are strictly adhered to ensure the financial administration processes are sound and reliable.
• Manages grants, program income, budgets, and funds received for the Implementation of various programs to ensure effective cash flow for all program activities.
• Maintains adequate books of accounts to reflect all financial transactions relating to the organization’s programs and operations.
• Compiles and submits monthly and periodic financial reports as required by the Executive Director for decision-making and external reporting.
• Ensures the timely submission of Financial Reports required by management for external reporting and decision-making.
• Performs periodic review or budget monitoring exercises and also provides advice to the Executive Director on expenditure/budget variances.
• Manages the procurement and maintenance of the organization’s supplies and equipment.
• Prepare Bank Reconciliation statements for review by the Executive Director or others for inclusion in periodic Program reports.
• Prepares project financial reports to donors.
• Ensures the existence and effective implementation of Internal control procedures to ensure sound and implementation of internal control systems; and Liaises with external auditors during annual audits
• Prepares financial analysis and cash flow projections on the various aspects of programs showing cost-effectiveness.
• Ensures that administrative support services are given to all levels of staff when needed.
• Responsible for managing imprest, cash flow, and liquidity.
• Maintains Inventory of all material assets of the organization
• Assists program management in planning and implementing financial sustainability initiatives for the organization.
• Ensures that administrative support services are given to all levels of staff when needed
• Manage payroll and ensure timely payment of staff remunerations.
• Carries out all other duties as assigned by the Executive Manager.

Other Duties:

• Prepare all payment vouchers and cheques while ensuring adequacy and accuracy of supporting documentation and use of online payment platforms.
• Ensure accuracy of all invoices, payments, vouchers, and receipts together with their supporting documents and accurately enter into the accounting system as appropriate.
• Coordinate approval and/or payment for all invoices, check requests, and other expenses
• Prepare and file monthly statutory returns such as withholding taxes, PAYE, Pensions, etc. for the company's staff.
• Scan all vouchers, contracts, and other financial documents as well as supporting documents regularly.
• Maintain accurate financial and accounting files and transactions, both soft and hard copies.
• Maintain a proper filing system for all financial and accounting documents.

Competences

Qualifications:

• Degree in Administration (Major in Accounting) from a recognized University and a professional qualification in CA or ACCA (candidates at Level II may be considered).
• A minimum of five (5) years’ experience in financial management in a non-governmental organization or non-profit or recognized institution.
• Excellent knowledge of computer applications (MS Word, Excel, remote tools, internet banking, etc.)
• Comprehensive knowledge of Ghanaian Tax Laws

Technical Competences:

• Proven Computer proficiency - Microsoft Office & Accounting software (QuickBooks Online).
• Experience in General Cash and Funds Management, and Fundraising
• Knowledge of International Accounting Standards (IAS), International Financial Reporting Standards (IFRS).
• A good knowledge of complex accounting records and finance administration procedures
• A high sense of diligence and numeracy
• Ability to generate, organize, and present raw data into financial or other related information for planning
• Knowledge of current developments and trends in financial reporting
• Good communication skills

Personality Competences

• A team player with good interpersonal skills
• A high level of integrity
• Ability to work under pressure
• Must have driven to be innovative
• Leadership skills
• A high sense of professionalism and diligence and Integrity

Managerial competences:

• Ability to plan programs
• Ability to set and meet deadlines
• Ability to organize, mobilize, and direct subordinate staff
• Must have Business Acumen