Finance and Administration Manager

Key Responsibilities

Financial Leadership and Governance

• Translates corporate strategy and the General Manager's direction into clear financial priorities, controls and service standards.
• Maintains finance policies, procedures, approval matrices, calendars and close routines appropriate to a multi-project construction business.
• Chairs regular finance reviews covering performance, cash, receivables, payables, tax, controls and administrative issues.
• Provides the General Manager with objective advice, decision options and timely escalation of material financial risk.

Budgeting, Forecasting and Business Planning

• Coordinates annual budgets, periodic forecasts and long-range plans for head office, projects and operating facilities.
• Challenges assumptions on revenue, margins, resources, plant, overhead, cash flow, capital expenditure and timing.
• Consolidates project submissions, reconciles them to approved programmes and presents clear scenarios and sensitivities to the General Manager.
• Monitors performance against budget and ensures accountable managers prepare credible corrective actions for significant variances.

Accounting and Financial Statements

• Ensures complete, accurate and timely recording of all transactions in the general ledger and subsidiary ledgers.
• Supervises monthly, quarterly and annual close, balance-sheet reconciliations, accruals, provisions, depreciation and intercompany balances.
• Reviews financial statements and management accounts for consistency, reasonableness and compliance with applicable reporting policies.
• Maintains a controlled chart of accounts and reliable project, cost-centre and asset coding structures.

Treasury, Cash and Banking

• Maintains rolling cash-flow forecasts and coordinates funding priorities for payroll, suppliers, taxes, projects and critical operations.
• Controls bank accounts, mandates, payment platforms, guarantees, deposits, foreign currency and financing records within approved authority.
• Reviews daily cash positions and ensures bank and cash reconciliations are completed promptly and independently.
• Escalates liquidity gaps early and recommends safe, cost-effective funding or payment-prioritisation options to the General Manager.

Revenue, Receivables and Collections

• Coordinates with Operations, Commercial and Project teams to ensure certified work, variations and other billable amounts are invoiced promptly and accurately.
• Maintains receivables ageing, collection forecasts, retention schedules and evidence supporting client balances.
• Leads collection follow-up and escalates disputed, overdue or high-risk balances to the General Manager with recommended action.
• Ensures receipts are identified, allocated, banked and reconciled without delay.

Payables and Payment Control

• Ensures supplier, subcontractor and expense claims are supported by approved orders, contracts, receipt evidence, certification and tax documentation.
• Maintains a controlled payment cycle aligned with cash availability, due dates, commercial priorities and the delegated authority matrix.
• Prevents duplicate, premature, unsupported or unauthorised payments and resolves exceptions with Procurement, Commercial and Operations.
• Monitors payable ageing and communicates realistic payment commitments to authorised stakeholders.

Project Finance and Cost Control

• Works with Project Managers, Commercial teams and Operations to maintain reliable project budgets, commitments, forecasts and cost-to-complete.
• Reviews project margins, production costs, plant charges, labour, material usage, subcontract costs, overhead allocation and provisions.
• Identifies adverse trends, unsupported forecasts and potential losses and ensures corrective measures are reflected in management reporting.
• Supports project close-out, final accounts, asset transfers and financial lessons learned.

Tax, Statutory Compliance and Audit

• Maintains a calendar of Ghanaian tax, social, corporate and other finance-related filing and payment obligations.
• Ensures accurate, timely returns, supporting schedules, certificates and responses to legitimate authority enquiries.
• Coordinates external and internal audits, provides complete evidence and tracks findings to verified closure.
• Obtains specialist advice where needed and briefs the General Manager on material tax positions, exposures or disputes.

Internal Control, Risk and Fraud Prevention

• Maintains effective segregation of duties, approval controls, reconciliations, access rights, document retention and exception reporting.
• Performs risk-based reviews of cash, payments, revenue, inventory, fuel, assets, payroll interfaces and high-risk manual entries.
• Investigates or coordinates investigation of suspected fraud, theft, conflict of interest or financial misconduct while preserving evidence and confidentiality.
• Reports material concerns directly to the General Manager and monitors corrective action without permitting management override.

Administration and Facilities

• Directs the Administrative Office, reception, office services, utilities, leases, travel support, consumables and approved facility vendors.
• Maintains service standards, cost controls, preventive maintenance and safe, professional head-office facilities.
• Ensures administrative purchases and contracts follow Procurement rules, budget controls and the approval matrix.
• Coordinates business-continuity arrangements for critical office services and records.

IT Systems and Data Control

• Supervises the IT Officer and ensures business systems, connectivity, user support and equipment meet operational priorities and approved standards.
• Maintains user-access governance, backup, recovery, software licensing, asset registers and baseline cyber-security controls.
• Ensures financial-system changes, interfaces and master-data amendments are authorised, tested and documented.
• Escalates cyber incidents, data loss, prolonged outages and material technology risks to the General Manager.

Assets, Insurance and Records

• Maintains financial oversight of fixed assets, office equipment, insurance policies, claims, guarantees and key corporate records.
• Ensures additions, transfers, disposals, impairments and physical verification are approved and reconciled to accounting records.
• Coordinates renewal information and claims documentation with asset owners, insurers and brokers.
• Maintains retention, confidentiality and secure access standards for financial, contractual and administrative documents.

People Leadership and Service Delivery

• Sets clear objectives for the Chief Accountant, Treasury and Finance, Administrative Office and IT functions.
• Builds succession, cross-training and disciplined handover arrangements for critical finance and administrative processes.
• Promotes responsive service without weakening documentation, control or accountability.
• Coordinates constructively with HR and Procurement while preserving the organisation chart's functional boundaries and segregation of duties.

Management Reporting and Continuous Improvement

• Produces a concise monthly management pack covering profit and loss, balance sheet, cash, working capital, projects, budget variances, tax and key risks.
• Ensures reports are timely, reconciled, decision-focused and supported by clear explanations and accountable actions.
• Standardises processes, automates reliable controls and reduces close, payment and reporting cycle times.
• Tracks agreed decisions and improvement actions to verified completion and reports progress directly to the General Manager.

Qualifications

Formal Education

• Bachelor's degree in Accounting, Finance, Business Administration, Commerce or a related discipline.
• Full or advanced professional qualification such as CA Ghana, ACCA, CIMA, CPA or equivalent is highly desirable
• A master's degree in Finance, Accounting, Business Administration or Management is advantageous.
• Training in tax, internal control, treasury, ERP systems or project finance is an advantage.

Work Experience

• Minimum 10 to 15 years of progressive finance and administration experience, including at least five years in a senior management role.
• Demonstrated responsibility for accounting, treasury, budgeting, tax, audit, controls and administration in a multi-project environment.
• Strong experience in construction, civil engineering, infrastructure, plant, quarry or related heavy-industry operations is highly desirable.
• Experience in Ghana or comparable West African business environments is advantageous.

Skills

• Financial leadership, budgeting, forecasting and cash-flow management.
• Advanced accounting, reconciliation, control and management-reporting capability.
• Strong analytical, commercial, negotiation and problem-solving skills.
• Clear executive communication and ability to explain complex financial issues.
• Advanced Excel and strong proficiency in ERP, accounting and reporting systems.

Knowledge

• Strong knowledge of financial reporting, management accounting, treasury, internal control and audit principles.
• Working knowledge of applicable Ghanaian tax, statutory and corporate compliance requirements.
• Understanding of construction project accounting, cost-to-complete, retentions, claims, variations, plant costing and revenue recognition.
• Knowledge of administrative services, IT governance, data protection, insurance, asset control and business continuity.

Abilities

• Ability to maintain accuracy, independence and control under operational and cash pressure.
• Ability to identify material risk early and recommend practical decisions to the General Manager
• Ability to lead several specialised support functions while preserving segregation of duties.
• Ability to challenge unsupported transactions and resist inappropriate management override.
• Ability to balance commercial responsiveness with compliance and fiduciary care.

Behavioural Competencies

• High integrity, confidentiality and personal accountability.
• Disciplined attention to detail with strong strategic perspective.
• Calm, decisive and solutions-oriented under deadline and liquidity pressure.
• Constructive collaboration with operational, commercial and support teams.
• Commitment to developing people, reliable service and continuous improvement.
• Professional courage to escalate material financial or control concerns.

Key Performance Indicators (KPIs)

• Reporting and Close Management accounts issued on time, reconciliation completion and post-close adjustments
• Budget and Forecast Forecast accuracy, variance explanations and timely corrective-action ownership
• Cash and Liquidity Cash forecast accuracy, funding readiness, bank reconciliation and idle-cash control
• Receivables Billing timeliness, collection performance, overdue debt and retention recovery
• Payables On-time controlled payments, exception rates, duplicate prevention and ageing accuracy
• Project Finance Cost-to-complete reliability, margin-risk identification and project reporting quality
• Tax and Audit On-time compliant filings, audit outcomes and closure of findings
• Internal Control Control exceptions, overdue reconciliations, fraud indicators and corrective-action closure
• Administration Service availability, facility cost, vendor performance and issue-resolution time
• IT and Data System uptime, backup success, access-review completion and incident response
• People and Service Team capability, succession, stakeholder satisfaction and process-cycle improvement

Location: Accra (with regular travel to project offices and operating facilities as required)

Salary: Attractive