1 week ago

Job Summary

An Executive Assistant plays a pivotal role in supporting high-level executives and senior management in an organization. This role is essential in ensuring the efficient operation of the executives office and the overall success of the company. The Executive Assistant provides administrative, organizational, and logistical support to executives, allowing them to focus on strategic tasks and decision-making.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 4 years

Job Description/Requirements

Key Responsibilities:

Administrative Support:

  • Manage and maintain executives calendars, appointments, and meetings.
  • Coordinate and arrange travel, accommodations, and itineraries for business trips.
  • Prepare and organize documents, reports, presentations, and correspondence.
  • Handle phone calls, emails, and other forms of communication on behalf of the executive.

Information Management:

  • Maintain confidential records and sensitive information.
  • Conduct research and compile data to support executive decision-making.
  • Create and manage filing systems, both physical and digital.

Meeting and Event Coordination:

  • Schedule, plan, and coordinate meetings, conferences, and events.
  • Prepare meeting agendas, distribute materials, and take meeting minutes as needed.
  • Arrange catering, audiovisual equipment, and other logistical details for events.

Communication Liaison:

  • Serve as a point of contact between the executive and internal/external stakeholders.
  • Screen, prioritize, and route incoming communications to the appropriate parties.
  • Draft and edit executive-level correspondence and communications.

Project Assistance:

  • Assist with special projects and initiatives as assigned by the executive.
  • Manage timelines, track progress, and ensure project deadlines are met.
  • Collaborate with other team members to facilitate project execution.

Office Management:

  • Maintain office supplies and equipment, and order new supplies as needed.
  • Coordinate office maintenance and repairs when necessary.
  • Handle petty cash and expense reporting for the executive.


  • Identify and resolve administrative and operational issues independently.
  • Anticipate needs and proactively address challenges to streamline workflow.


  • MBA/Bachelors degree or equivalent experience preferred.
  • Proven experience as an executive assistant or in a similar administrative role.
  • Exceptional organizational and time management skills.
  • Strong communication, interpersonal, and multitasking abilities.
  • Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
  • Discretion and the ability to handle confidential information with care.
  • Flexibility to adapt to changing priorities and work independently.
  • Strong attention to detail and accuracy.

An Executive Assistant is a critical asset to an organization, ensuring that the executives day-to-day activities run smoothly and efficiently. This role requires a high degree of professionalism, discretion, and the ability to handle a wide range of responsibilities.

Location: Accra

Employment Type: Full Time

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