Executive Assistant

Key Responsibilities:

Administrative Support:

• Manage and maintain executives calendars, appointments, and meetings.
• Coordinate and arrange travel, accommodations, and itineraries for business trips.
• Prepare and organize documents, reports, presentations, and correspondence.
• Handle phone calls, emails, and other forms of communication on behalf of the executive.

Information Management:

• Maintain confidential records and sensitive information.
• Conduct research and compile data to support executive decision-making.
• Create and manage filing systems, both physical and digital.

Meeting and Event Coordination:

• Schedule, plan, and coordinate meetings, conferences, and events.
• Prepare meeting agendas, distribute materials, and take meeting minutes as needed.
• Arrange catering, audiovisual equipment, and other logistical details for events.

Communication Liaison:

• Serve as a point of contact between the executive and internal/external stakeholders.
• Screen, prioritize, and route incoming communications to the appropriate parties.
• Draft and edit executive-level correspondence and communications.

Project Assistance:

• Assist with special projects and initiatives as assigned by the executive.
• Manage timelines, track progress, and ensure project deadlines are met.
• Collaborate with other team members to facilitate project execution.

Office Management:

• Maintain office supplies and equipment, and order new supplies as needed.
• Coordinate office maintenance and repairs when necessary.
• Handle petty cash and expense reporting for the executive.

Problem-Solving:

• Identify and resolve administrative and operational issues independently.
• Anticipate needs and proactively address challenges to streamline workflow.

Qualifications:

• MBA/Bachelors degree or equivalent experience preferred.
• Proven experience as an executive assistant or in a similar administrative role.
• Exceptional organizational and time management skills.
• Strong communication, interpersonal, and multitasking abilities.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
• Discretion and the ability to handle confidential information with care.
• Flexibility to adapt to changing priorities and work independently.
• Strong attention to detail and accuracy.

An Executive Assistant is a critical asset to an organization, ensuring that the executives day-to-day activities run smoothly and efficiently. This role requires a high degree of professionalism, discretion, and the ability to handle a wide range of responsibilities.

Location: Accra

Employment Type: Full Time