Executive Assistant

Responsibilities:

• Track and manage action items, tasks, and concerns addressed to the CEO. Determine appropriate course of action, prioritize accordingly, and assist CEO in executing on deliverables.
• Arrange detailed travel plans and itineraries including flights, hotels, conference registrations, reservations, etc.
• Work on special assignments requiring complex research and provide recommendations and solutions.
• Proactively and independently manage calendars and schedule meetings across multiple time zones, ensuring the CEO and attendees are prepared with relevant information and materials.
• Successfully manage ad-hoc tasks and projects with a proactive, results-driven approach, which sometimes includes acting as a project manager to assign work to other team members and ensure completion within deadlines.
• Compose and prepare correspondence, reports, slide decks, and other complex documents to support the CEO.
• Send thank you cards and gifts to internal and external members.
• Provide a bridge for smooth communication between the CEO and internal departments and team members.
• Coordinate and prepare for Board meetings, client visits, internal meetings, team-building events, and other in-person gatherings as needed.
• Keep the CEO well informed of upcoming commitments and responsibilities.
• Maintain confidentiality and discretion with sensitive information.
• Cultivate and promote Super Dispatch’s core values and culture of excellence throughout all levels of the organization.
• Anticipate needs and proactively identify ways to support the CEO.

Candidate Experience:

• 2+ years of professional administrative experience
• Advanced English proficiency