Events Administrative Officer

Key Responsibilities:

• Meet with potential clients to understand their event needs and expectations in collaboration with the Events Manager - Operations.
• Attend site visits with clients, including third-party venues, to evaluate suitability and logistics.
• Provide creative direction tailored to the client’s vision, inspiration, and personality.
• Maintain regular communication with clients on the progress of their event preparations.
• Stay up-to-date with trends and technologies in the events industry and provide timely recommendations to the Deputy CEO and COO.
• Coordinate with vendors and all relevant stakeholders to ensure seamless execution of event plans.
• Assist with all event set-up, breakdown, and post-event activities alongside the Events Manager.
  
  

Operations:

• Prepare and maintain proper filing of invoices, receipts, and all documentation related to events (all invoices must receive prior approval from the Deputy CEO/COO).
• Draft and distribute corporate proposals upon internal approval.
• Support vendor negotiations and track expenses to ensure adherence to event budgets.
• Assist in developing marketing and promotional content, leveraging social media and other platforms.
• Coordinate tasks among team members, foster collaboration, and support team motivation for successful event delivery.
• Oversee management of all company-owned Events Centers in Accra and Tema, ensuring cleanliness, facility maintenance (e.g., generators, air conditioning, pools, lighting), and operational readiness.
• Collaborate with the production team—including florists, loaders, drivers, and décor teams—to realize client expectations.

Qualifications & Requirements:

• Degree or equivalent qualification in Business Administration, Event Management, Hospitality, or related field.
• 2–3 years of relevant experience in events coordination or administrative roles.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Creativity and attention to detail.
• Proficiency in Microsoft Office Suite; familiarity with project management tools is a plus.
• Ability to work under pressure and manage multiple events simultaneously.
• Willingness to travel to event sites across Accra and Tema.

Reporting Line:

• Reports to the Events Manager – Operations and works closely with the Deputy CEO and COO.

Location: Accra/Tema
Salary Range: Attractive
Employment Type: Full-Time