Business Coordinator

Key Responsibilities:

Distribution and Sales Coordination

• Oversee product flow from warehouse to distributors, wholesalers, and retail outlets.
• Track stock levels, incoming and outgoing orders, and ensure timely replenishment.
• Maintain a structured record of orders, delivery confirmations, and client communications.
• Provide the founder with regular stock and order status reports.

Business Development

• Proactively seek new distributors, wholesalers, and retail partners across Ghana and key regions.
• Identify sales opportunities, present the company's  products, and secure new business agreements.
• Conduct regular market visits to ensure visibility, brand presence, and feedback collection.
• Build and maintain long-term relationships with key partners to drive consistent growth.

Retail and Channel Management

• Visit and monitor salons, supermarkets, and retail points carrying the company's products.
• Ensure branding, product display, and customer experience align with company standards.
• Gather feedback on pricing, demand, and competitor activity to inform strategy.
• Support promotional activities, including sampling, product demos, and local marketing.

Influencer and Marketing Coordination

• Manage influencer partnerships and ensure campaign deliverables are met on schedule.
• Coordinate product dispatch for influencers, PR kits, and event collaborations.
• Prepare engagement summaries and performance feedback after each campaign.
• Work with the marketing team to ensure consistent brand representation across platforms.

Contract and Partnership Administration

• Draft and manage contracts for distributors, wholesalers, influencers, and retail partners.
• Maintain accurate, organized digital records for all agreements and renewals.
• Ensure all partner obligations and timelines are clearly documented and tracked.

Financial and Administrative Reporting

• Maintain accurate tracking sheets for orders, sales, and distribution performance.
• Prepare monthly summaries for submission to the accountant and founder.
• Ensure all business records (invoices, receipts, contracts) are correctly filed and accessible.
• Collaborate with the accountant for reporting and audit support when required.

Communication and Coordination

• Serve as the bridge between the founder, personal assistant, and business partners.
• Provide clear and timely updates on market progress, opportunities, and challenges.
• Ensure smooth coordination of distribution and promotional activities.

Qualifications:

• Experience in business coordination, distribution, or sales management (preferably in beauty, cosmetics, or consumer goods).
• Excellent communication, negotiation, and relationship-building skills.
• Strong organizational and reporting abilities.
• Proficiency with spreadsheets, order tracking tools, and basic CRM systems.
• Self-driven, reliable, and able to work both independently and as part of a dynamic team.
• Comfortable conducting field visits and liaising with multiple stakeholders.

Performance Indicators

• Growth in distributor and retail network.
• Timely and accurate reporting on orders and stock levels.
• Strong relationships with distributors, wholesalers, and retail partners.
• Market visibility and adherence to brand standards at sales points.
• Consistent achievement of order and growth targets.

Compensation

• Salary range: GHS 45,000 – 65,000 per year, depending on experience and network strength.
• Additional incentives may apply based on performance metrics such as new distributor acquisition, order growth, and sales volume.