Administrative Support Specialist

Responsibilities:

• Effectively organize/coordinate all activities assigned to the team
• Organize daily staff meetings
• Organize end of month and end of quarter meetings
• Present start of day report and close of day reports to directors
• File and arrange folders at the close of day
• Type and print all documents (Transfer letters, invoices, acceptance, and others)
• File all returns (PAYE, SSNIT, VAT, SALARIES)
• Present weekly activity reports
• Scanning all expenses for digital storage in accounting software
• Liaise with the accountant and auditors
• Liaise with external government agencies (SSNIT, GRA etc)
• Ensure team members clock in/clock out
• Ensure the availability of office supplies such as stationery etc
• Report to the directors and track KPIs of team members through BDM
• Any other responsibilities given by directors

Qualification & Requirements: 

• First degree (Preferably in Business or Humanities related program)
• Prior work experience is an advantage
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Working knowledge of office equipment, like printers and fax machines
• Possession of drivers license a key advantage (optional)
• Strong leadership skills
• Strong organizational skills with the ability to multi-task.
• Attention to detail and problem-solving skills.
• Excellent time management skills and ability to prioritize work.
  
  
  

Qualified applicants can also send their name and CV to our recruitment number on Whatsapp - 054 1120076