Administrative Officer

Job Description:

Manage the office

• General supervision of the day to day activities of the organization
• In charge of all transport matters incl. company vehicles, vehicle movements, repairs, maintenance and servicing
• Review vehicle log books
• Supervise Drivers to check company vehicle movements.
• Manage vehicle documentation and renewal
• Undertake administrative duties in contracting of services. E.g. security, rentals etc
• Supervise and ensure all systems are functioning by managing general services incl. Utilities, security, company equipment etc
• Ensure that utility bills are paid on time
• Supervise maintenance work e.g. building maintenance
• Ensure proper maintenance of office building and all other company buildings, shops, warehouses, residences and all company premises (owned, rented or otherwise).
• Ensure security of all company assets and institute security measures at the Company to safeguard company stock and properties.
• Organize Heads of Department Meetings
• Take minutes at Head of Department meetings
• Human Resource Management (including recruitment and interviewing)
• Take part in interviews and recruitment process of Junior Staff
• Prepare attendance report for payroll.
• Administer Staff leave and related issues
• Supervise overtime record preparation.
• Administer staff files
• Co-ordinate staff performance appraisals
• Assist in stock taking at various locations
• In charge of setting up new branches
• Supervise all staff and their related staff issues e.g counselling, leave, attendance, absenteeism, lateness, behaviour and performance rewards etc
• Handle staff welfare
• Manage all disciplinary procedures
• Handle client complaints and customer service in conjunction with Sales & Marketing Manager
• Facilitate and supervises the general assistants, secretary, cleaners and drivers in the execution of their duties
• Have an open participatory approach to decision making and he must be a good leader with outstanding communication skills unquestionable integrity.
• Must have the ability to build relationships at all levels.
• Ensure office premises locked up and adequate security measures taken.
• Carry out any other duties assigned by top management.

Other Requirements

• Proficient in Microsoft office suite
• Able to lead, motivate and supervise others
• Able to work under pressure with minimum supervision for long hours including Saturdays
• Honest and reliable.
• Computer literate in Word, Excel etc
• Excellent personality traits and a good attitude to work
• Excellent organizational skills and competent ability in meeting deadlines
• Good communication and interpersonal skills
• Should be between 22-28 years

The candidate must have working knowledge and experience in:

• Human Resource Management
• Administration
• Office Management

Must have:

• Excellent communication skills
• Working knowledge of filing systems and office practices
• A Good command of the English Language, both written and oral
• Preferably female candidates
• Should live close to Osu and its environs.

Location: ( Accra)

Employment Type: (Full time)