Skills Required
AdminJob Summary
The Black Pharma Operations Administrative Assistant (part-time, 25 hrs/month) is a core member of our team, working at the heart of the organisation. Their admin support enables the wider team to function effectively and deliver on our mission—helping members achieve their career ambitions and goals.
- Minimum Qualification : Diploma
- Experience Level : Mid level
- Experience Length : 4 years
- Working Hours : Rotating Schedule
Job Description/Requirements
The Operations Administrative Assistant is expected to take initiative and think creatively about how they can successfully help the leadership team.
Key responsibilities for the role will include:
- To take on other specific tasks related to the day-to-day administrative operation of the organisation, being flexible and prepared to offer assistance and support where needed
- Diligently maintaining Black Pharma’s shared trackers (spreadsheets) ensuring all data is maintained and kept up to date
- Having a clear grasp of client services booking systems and processes for career consultation and mentoring
- Monitor and manage email mailbox to update appropriate records
- Minuting meetings as and when requested
- Carrying out internet research tasks as required to inform the work team
- Collating and summarising information from different sources to inform the work of the team
- Providing technical and logistical support for events
Are you passionate about giving back and helping others achieve their goals? If so, become a part of our amazing team as we work to effect change, break barriers and achieve equality.
Role Requirements:
- Willingness to learn and support the administration of Black Pharma organisational activities
- Experience of using MS Office, particularly Outlook, Word and Excel.
- Excellent written and verbal communications skills
- Organised and dedicated to the role
- Ability to work to deadlines
- Driven by both individual performances and the desire to see the wider team succeed
- Friendly, approachable and able to build supportive relationships with Black Pharma members
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