Administrative Assistant to the CEO

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments and events.
• Prepare correspondence, reports, presentations, and briefing materials as directed.
• Handle confidential documents and information with a high degree of discretion.
• Serve as the first point of contact for internal and external parties reaching out to the CEO.
• Coordinate logistics for executive meetings, including room bookings, agenda setting, and minute taking.
• Maintain a comprehensive filing and record-keeping system for the CEO’s office.
• Assist with travel arrangements, accommodation, and expense reconciliation for the CEO.
• Follow up on tasks assigned by the CEO to other departments and individuals to ensure timely delivery.
• Support the Executive Office in organizing special projects, board documentation, or stakeholder engagements.
• Act as a liaison between the CEO’s office and other departments for administrative matters.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Management, Secretarial Studies, or related field.
• Minimum of 2 years’ experience in a similar administrative support role.
• Excellent organizational, communication, and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently with discretion, initiative, and good judgment.
• High attention to detail and ability to multitask under pressure.

Preferred Attributes:

• Mature, dependable, and highly professional.
• Strong sense of accountability and confidentiality.
• Proactive in anticipating needs and solving problems.
• Comfortable working with high-level executives and sensitive documents.

Report to: CEO

Location : East Legon Hills - Katamanso

Salary Range: GHS 2,500 – GHS 5,000

Employment Type: Full time