Admin & Operations Officer
Jobberman Third Party
Admin & Office
Job Summary
The Admin and Operations Officer manages daily office operations, facilitates communication, and oversees administrative tasks. Responsibilities include coordinating travel, procurement, budgets, and site operations while ensuring compliance with company documentation and security requirements. This role also supports senior executives and acts as a liaison between project sites and headquarters. The ideal candidate should be organized, proactive, and able to multitask effectively.
- Minimum Qualification : Degree
- Experience Level : Mid level
- Experience Length : 4 years
Job Description/Requirements
Responsibilities:
- Manage day to day office operations, including maintaining office supplies, equipment, and facilities.
- Serve as the primary point of contact for internal and external communications.
- Schedule and coordinate travel arrangements, visa applications, and renewals.
- Prepare and edit documents, reports, and presentations as needed.
- Monitor and improve site operational processes to enhance efficiency and productivity.
- Coordinate with the procurement team to ensure timely delivery of goods and services to all project sites.
- Track and manage inventory, budgets, and expenses related to office operations.
- Act as a liaison between the various project sites and the head office to ensure effective communication and collaboration.
- Support immigration processes and documentation.
- Handle personal and company-related matters for senior executives including scheduling, errands, and correspondence.
- Oversee security arrangements for project sites.
- Identify project needs at sites and communicate them effectively to headquarters.
- Coordinate vehicle servicing for all company vehicles, obtain quotations, and approve repairs with relevant personnel.
- Ensure that all company documentation and certificates are up to date, including particulars for all company vehicles and machines.
- Manage payment schedules and processes in collaboration with the Finance department.
- Any other task assigned.
Qualifications & Requirements:
Work Experience:
- 3 to 5 years experience required.
- Proven experience in office administration, operations, or a similar role.
Professional Skills:
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Ability to multitask and prioritize tasks effectively.
- Problem-solving skills and a proactive approach.
- Experience working with diverse teams and individuals.
IT Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Education: Bachelor's degree in Business Administration, Management, or a related field preferred.
Languages: Excellent written and verbal English and local language skills.
Location: Accra
Employment Type: Full-Time
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