Personal Assistant
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Job summary
The Personal Assistant to the President provides high-level administrative, executive and strategic support to the President of the University. The role requires exceptional organizational, communication, and confidentiality skills to ensure the effective management of the President's office. The PA serves as a key liaison between the President and internal and external stakeholders, including management, faculty, students, governing council, government agencies, development partners, and industry leaders.
Min Qualification:
Degree
Experience Level:
Entry level
Experience Length:
2 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Accra & Tema Region, Ghana
Job descriptions & requirements
Key Responsibilities
Executive Support
- Manage the President's calendar, appointments, meetings, and travel arrangements.
- Coordinate daily schedules and ensure efficient use of the President's time.
- Prepare meeting agendas, briefing notes, presentations, and reports.
- Draft, edit, and proofread correspondence, speeches, and official communications.
- Screen and prioritize incoming calls, emails, and requests.
Office Administration
- Maintain confidential records, files and official documents.
- Organize meetings of the University Council, Management Committee, and other executive forums as directed.
- Take minutes during meetings and monitor implementation of action items.
- Manage office supplies, filing systems, and administrative processes within the President's Office.
Stakeholder Engagement
- Serve as the primary point of contact between the President and key stakeholders.
- Coordinate visits by government officials, donors, accreditation bodies, and international partners.
- Facilitate communication between the President's Office and university departments.
- Assist in planning institutional events, ceremonies, and special projects.
Strategic and Project Support
- Track strategic initiatives and provide progress updates to the President.
- Conduct research and prepare briefing materials on higher education trends, policy developments, and institutional matters
- Monitor deadlines and ensure timely follow-up on executive decisions.
- Support the President in managing partnerships and institutional projects.
Confidentiality and Compliance
- Handle sensitive information with the highest level of discretion and professionalism.
- Ensure compliance with university policies and governance procedures.
- Maintain confidentiality regarding personnel, financial, legal, and strategic matters.
Qualifications and Experience
- Education: A minimum of Bachelor's Degree in Management Studies from a recognized institution.
- Experience: Minimum of two (2) years' professional experience in executive assistance, office management or a similar role supporting senior executives.
- Experience in higher education or corporate executive offices is preferred.
Required Competencies
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills
- Exceptional attention to detail and accuracy.
- Ability to work independently and under pressure.
- High level of integrity, professionalism, and confidentiality.
- Strong interpersonal and stakeholder management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Ability to prioritize multiple tasks and meet deadlines.
NB: Application Closing Date: [14 August 2026]
Salary: Attractive
Location: Accra
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