Admin Assistant – Operations
Job summary
We are seeking a highly organized and proactive Admin Assistant – Operations to support the smooth and efficient running of daily administrative and operational activities. The successful candidate will assist with documentation, scheduling, record keeping, communication, coordination, and general office operations. The ideal candidate should have strong organizational and multitasking skills, attention to detail, good communication abilities, and the ability to work effectively in a fast-paced environment.
Job descriptions & requirements
Responsibilities:
Inspect & arrange maintenance of facilities:
- Coordinate cleaners and inspect facilities
- Coordinate with artisans for work to be carried out
- Coordinate Lunch: pupils & teachers
- Coordinate Snack bar requisition, sales and stock
- Coordinate Information for Notice board
- Coordinate Uniform sales and stock
Manage procurement & payments:
- Office and classroom requisitions & consumables
- Payment for electricity on a monthly basis
- Payment for internet and DSTV service on a monthly basis
Organise Birthday Parties:
- Arrange items required & photos
- Design pupil birthday flyer
Manage databases:
- Information on Service providers, artisans and proposals
- Pupil database (Admission list, class list, graduation certificates)
- Alumni database
- Parent database
Other Responsibilities:
- Coordinate company registration, certificates renewal & coordinate company cars’ DVLA and insurance renewal
- Manage Petty Cash (monthly vouchers)
- Filing and Retrieving of Documents
- Coordinate termly event – play, talent show, parents & teacher sports/activities
- Receive and respond to Introductory letters for pupils and staff
- Manage Pupil and staff attendance as well as duty rosters
- Keep and update of Employee Records and ID’s
- Supervise I.C.T and office equipment servicing
- Manage admissions
- Respond to phone & email queries by providing requisite information
- Arrange new parents’ orientation
Location: Accra
Salary: Attractive
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