Junior Accountant (Accounts & Procurement)

Key responsibilities

1Accounting & Bookkeeping

• Record day-to-day financial transactions (sales, purchases, receipts, payments) accurately and promptly in Xero.
• Post journal entries, including accruals, prepayments, and month-end adjustments, under guidance of the Finance Manager.
• Perform bank and supplier reconciliations on a regular basis, resolving discrepancies in a timely manner.
• Maintain the accounts payable and accounts receivable ledgers, ensuring invoices are processed and payments are made within agreed terms.
• Prepare and maintain supporting schedules for fixed assets, prepayments, accruals, and other balance sheet items.
• Support the company's statutory filings, including VAT (filing and reclaim with the GRA), withholding tax, and PAYE, by maintaining accurate, audit-ready records and helping prepare returns.
• Assist with internal and external audit requests by providing documentation and explanations for transactions.

Procurement

• Coordinate the procurement of raw materials, consumables, spare parts, and general supplies not covered under EAA's centralized order procurement.
• Source and evaluate suppliers, obtain competitive quotations, and negotiate pricing and payment terms to secure best value, presenting recommendations to the Finance Manager for approval.
• Raise purchase orders for authorization in line with the company's approval thresholds, track deliveries, and confirm that goods and services received match order specifications.
• Prepare supplier invoices for payment, with payment authorized by the Finance Manager or delegated authority rather than self-approved.
• Maintain an up-to-date supplier database, including pricing history, lead times, and performance records.
• Monitor stock levels of consumables and non-production supplies, and initiate reordering in line with usage trends and budget.
• Work closely with the Warehouse and Production teams to understand procurement needs and avoid stock-outs or overstocking.
• Ensure all procurement activity is properly documented and complies with internal approval and authorization procedures.
• Identify cost-saving opportunities and report these to the Finance Manager.

 Systems & reporting

• Maintain accurate, well-organized records within Xero, ensuring the chart of accounts and cost/expense categorization is applied consistently.
• Use Excel to build and maintain procurement trackers, cost comparisons, and simple spend- analysis reports.
• Support the Finance Manager with ad hoc financial and procurement analysis as required.
• Champion accurate and timely data entry, recognizing that Xero and Excel outputs are only as reliable as the inputs behind them.

Key performance indicators

• Bank and supplier reconciliations completed accurately and on schedule each month.
• Invoices and payments processed within agreed turnaround times.
• Procurement requests fulfilled within agreed lead times, at competitive, value-for-money pricing.
• Cost savings identified and realized on non-production purchases over the year.
• No stock-outs of critical non-production consumables due to late reordering.
• Clean, audit-ready records maintained in Xero at all times.

Qualifications & Attributes

• A Degree/HND in Accounting, Finance, Business Administration, or a related field.
• Part-qualification in a professional accounting body (ICAG, ACCA, or equivalent) is an advantage.
• 1–2 years relevant experience in an accounting and/or procurement role, ideally in a manufacturing or similar operational environment.
• Strong working knowledge of Xero (or similar cloud accounting software) is essential.
• High proficiency in Microsoft Excel (pivot tables, lookups, basic reporting) and the wider Microsoft Suite (Word, Outlook).
• A natural inclination toward both numbers and negotiation, comfortable moving between bookkeeping tasks and supplier conversations.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• High level of integrity and discretion in handling company funds and supplier relationships.
• Good communication skills, with the confidence to liaise across Finance, Warehouse, and Production teams.

Screening Questions:

• Question 1 - Describe a month-end or period-end close you have personally worked on. Please list the specific reconciliations you carried out and the types of journal entries you posted (for example accruals or prepayments), and describe one discrepancy you found and how you resolved it.
• Question 2 - Tell us about a time you had to get the best value from a purchase or a spending decision, whether at work, in your studies, or personally. What options did you compare, how did you decide, and if it was a work purchase, roughly what did you save (in cedis or as a percentage)?
• Question 3 - In this role you would help choose a supplier and raise the purchase order, but approving the order and authorising payment would sit with the Finance Manager, not with you. In your own words: (a) how would you keep your part of the process clean and properly documented, and (b) what would you do if a supplier offered you a personal gift to win an order?

Location: Koforidua, Ghana (West Africa)

Salary: Attractive