Job Summary

Assist in Planning, coordinating all Administrative activities and help in resolving all employees issues whilst ensuring the company interest is protected in the long term.

  • Minimum Qualification: HND
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description/Requirements

Guiding Principles

  • Live out the Organization’s Values & Culture.
  • Adapt to Organization’s Health, Safety, and Environmental Policies & Guidelines.
  • Implement the Organization’s Quality Management System (policies, processes, procedures, work instructions, and guidelines).
  • Contribute proactively to the improvement of the Organization’s results, systems, and practices through effective engagement and involvement.

Accountability & Responsibility

Scope of Accountability

  • Ensure all issues relating to the facility has been addressed once it’s been reported by the facility officer.
  • Collates all employee’s records, and all administrative process relating to employees are channel to the HR Manager
  • Keep records and track of all company assets in Administration and make proposal for replenishing when the need arises.


Main Responsibilities

Duties include, but are not limited to the following:

  • Ensures the facility officer has completed his monthly checklist and the report sent to HR on monthly basis.
  • Ensure employees work/permit are all renewed on time
  • Monitor office expenses and cost monthly on stationery and other administrative expenses relating to the facility.
  • Keep records of all employees leave schedule and report sent to HR Manager on a monthly basis
  • Renewals of all statutory registration i.e. EPA, AMA, GIPC, Registrar General, Fire Certificate, are renewed on time.
  • All company assets are recorded and signed for.
  • Ensures that the front desk executive keeps the front office tidy and presentable for customers.
  • Ensures that the facility officer signs the two hourly cleaning checklist by the janitors.
  • Monitor all courier parcel’s activities relating to administration
  • Assist in all employees travelling antennary as well as keeping record of all travel request.
  • Ensure all employees have signed contracts and filed on individual folders both physical and google drive.


Key Performance Indicators

  • Ensure all statutory registration are renewed on time
  • Ensures all expat work permit are cancelled when they resign and renewed when expired.
  • Ensure all stationery and company assets are signed for
  • The washrooms, the offices are spotless always.


Required Profile

Education: HND Business Admin or similar

Experience: 2-3 years of professional experience in similar role;


Technical Competencies

  • Strong Analytical skills and Attention to details
  • Ability to sustain strong relationship management
  • Good Planning, Prioritizing, & Organizing skills, with strong Follow-up.
  • Effective Time Management with demonstrated ability to Manage tasks effectively.
  • Strong Verbal and Written Communication skills, with ability to prepare News Letters, Presentations, and Reports.
  • Strong computer skills (use of Microsoft Office Products- Word, Excel, Power Point…).


Leadership Competencies

  • Possess personal qualities of Integrity, Respect, and Commitment to corporate mission.
  • Excellent Interpersonal, Communication, Collaboration and Influence abilities.
  • High energy with strong Drive for results.
  • Creativity and Innovation, with ability to come up with new ideas and initiatives.
  • Inclusiveness and ability to work well with different cultures and working environments.

Languages

  • Fluency in languages: English.

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