Executive Assistant to the CEO
Westone
Admin & Office
Job Summary
This is a high-impact role supporting the CEO of Westone—a company that operates across luxury interior design, construction, and high-end retail. The Executive Assistant will play a crucial role in ensuring the CEO’s day-to-day operations run smoothly, while also managing sensitive communications, complex logistics, and high-level coordination. The ideal candidate will be highly organized, adaptable, and able to function with a sense of urgency and discretion. In addition to managing schedules, emails, and travel, the Executive Assistant will interact directly with high-profile clients and partners. As such, excellent communication skills and a polished, professional presence are essential. Familiarity with the construction industry and international logistics is a significant advantage, as the role includes overseeing the movement of goods, managing shipments and containers, and liaising with suppliers and freight agents.
- Minimum Qualification : Degree
- Experience Level : Entry level
- Experience Length : 2 years
Job Description/Requirements
Core Responsibilities:
- Manage and prioritize email communication from morning to evening, ensuring timely and accurate responses.
- Maintain and coordinate the CEO’s calendar, meetings, and appointments with foresight and precision.
- Coordinate travel arrangements, events, logistics, and high-level client engagements.
- Serve as a key liaison between the CEO and high-profile clients, maintaining a polished and professional tone at all times.
- Assist with light accounting, document preparation, and reporting tasks.
- Oversee the tracking and coordination of international shipments and container deliveries, ensuring smooth customs clearance and logistics.
- Interface with suppliers, shipping agents, and internal departments for project and supply chain coordination.
- Stay ahead of the CEO’s needs, anticipating tasks and proactively offering solutions before challenges arise.
- Maintain strict confidentiality and act as a reliable gatekeeper to the CEO
Ideal Attributes:
- Outstanding discretion, trustworthiness, and loyalty.
- Exceptional written and verbal communication skills, particularly in high-end professional settings.
- Well-versed in dealing with VIP clients and high-net-worth individuals.
- Strong problem-solving skills and ability to think strategically under pressure
- Highly proficient in organization, time management, and multi-tasking.
- Familiarity with logistics, shipping processes, and construction industry terminology is strongly preferred.
- Tech-savvy and detail-oriented, with the ability to work independently and efficiently
• Emotionally intelligent, quick-thinking, and capable of adapting to rapidly changing priorities.
Location: Accra
Employment Type: Full-Time
Salary Range: Attractive
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