Office Manager

JOB OVERVIEW

A reputable and well-established construction company known for delivering innovative and high-quality projects is seeking a proactive, highly organized, and detail-oriented Office Manager to oversee and coordinate the administrative and operational functions of its office. This individual will be responsible for ensuring smooth day-to-day office operations,providing critical support to executive and project teams, managing internal systems, and upholding organizational policies and standards. This role is ideal for a professional with a strong background in office administration,
particularly within the construction or real estate sectors.

RESPONSIBILITIES

Office Administration

• Manage daily office operations to maintain a productive and professional work environment.
  
• Monitor and replenish office supplies and coordinate procurement as needed.
  
• Supervise office cleanliness, maintenance, and general facility-related matters.
  
• Receive and direct incoming calls, emails, and visitors in a courteous and efficient manner.
  
  

Executive & Project Team Support

• Provide administrative assistance to the CEO, project managers, and other senior staff.
  
• Prepare project documentation, reports, meeting agendas, and minutes.
  
• Coordinate meetings, project timelines, site visits, and follow-ups.
  
  

HR & Team Coordination

• Support recruitment efforts including interview scheduling and onboarding processes.
  
• Maintain accurate employee records and ensure confidentiality of HR documentation.
  
• Coordinate internal communication and support staff engagement initiatives.
  
  

Finance & Records Management

• Manage petty cash, handle invoicing, and maintain expense tracking systems.
  
• Liaise with the accounting department for vendor payments, payroll preparation, and financial documentation.
  
• Organize and maintain filing systems for contracts, permits, licenses, and company records.
  
  

Compliance & Reporting

• Ensure the company’s administrative practices align with occupational safety, legal, and industry-specific standards.
  
• Compile and submit monthly administrative reports to senior leadership.
  
  
  
  
  

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
  
• Minimum of 3 years’ experience in office management or senior administrative roles, preferably in the construction or real estate industry.
  
• Proficient in Microsoft Office Suite and general office management tools.
  
• Excellent organizational, interpersonal, and communication skills.
  
• High level of discretion, professionalism, and attention to detail.
  
• Familiarity with construction management software (e.g., Procore, Buildertrend, PlanGrid).
  
• Understanding of Ghanaian construction laws, permitting, and documentation processes.
  
• Ability to thrive under pressure and manage multiple priorities in a fast-paced environment.
  

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