Cclhd - Administration Officer Level 3 - Women's Outpatients Department

Employment Type: Permanent Part Time
Position Classification: Administration Officer Level 3
Remuneration: $35.84 - $36.96 Per Hour
Hours Per Week: 24
Location: Wyong Hospital
Requisition ID: REQ633377
Applications Close: Sunday, 8 February 2026 at 11.59pm
An exciting opportunity is now available to join the dedicated Administration Team supporting the Maternity Services at Wyong Hospital. This permanent part-time role is ideal for an organised, people-focused professional who enjoys working in a fast-paced clinical environment and takes pride in delivering high-quality administrative support that makes a real difference to patient care.
About The Opportunity
As an Administrative Support Officer, you will play a vital role in ensuring the smooth day-to-day operation of the department, providing exceptional customer service to patients, clinicians, and stakeholders while supporting the delivery of safe, efficient and compassionate healthcare. Required administration hours will be 4 x 6hour shifts, 8.00am - 2.30pm, Monday, Tuesday, Thursday & Friday.
Role
The role will provide comprehensive administrative and customer service support, helping to coordinate office systems, manage information flow, and support clinical teams to ensure seamless service delivery. This role sits at the heart of the department and requires initiative, professionalism, and strong attention to detail. In this role you will:

• Coordinate front desk operations including patient check-ins, appointment support, and delivering friendly, professional customer service while responding to enquiries.
• Maintain accurate patient and departmental records, manage data entry, filing, office communications, and prepare documentation to support service delivery.
• Liaise closely with clinical staff to ensure smooth patient flow, support senior officers, and contribute to quality improvement activities.
• Undertake minute taking and meeting documentation, assist with training and support of administrative staff, and apply initiative to achieve departmental outcomes.
  

For more information about this role, please view the Position Description.
About You
We are looking for someone who has:

• Strong communication skills and a friendly, professional manner.
• Excellent organisational skills with a high level of attention to detail.
• Confidence using administrative and hospital systems, or a willingness to learn.
• The ability to work independently while contributing positively to a team.
• A demonstrated commitment to high-quality customer service.
  

Applicants must have current work rights in Australia or be a permanent resident or citizen. Unfortunately, we cannot consider applicants who do not meet this requirement.
Benefits

• Work-Life Balance: Enjoy working part time hours, 17.5% annual leave loading, and paid parental leave.
• Financial Benefits: Boost your take-home pay with salary packaging, save on car costs with novated leasing, and access relocation assistance.
• Health & Wellbeing: Stay active with discounted gym memberships (Fitness Passport), free flu vaccinations, telehealth support, and confidential Employee Assistance Program (EAP) counselling for you and your family. Plus, access discounted private health insurance.
• Career Growth: Advance your career with free professional development courses and secondment opportunities.
  

Need More Information?
Melissa Sant
Phone: 0448 848 016
Email: Melissa.Sant@health.nsw.gov.au
Click here to find out more about applying for this position.
Working for Central Coast Local Health District - NSW Health
Central Coast Local Health District is committed to implementing the Child Safe Standards.
Central Coast Local Health District is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Aboriginal and Torres Strait Islander applicants can access support through the Stepping Up initiative, which provides guidance on the NSW Health recruitment process. You’re also welcome to reach out to Nathan Bramston in our Aboriginal Workforce Development Team at CCLHD-AboriginalWorkforce@health.nsw.gov.au or call 02 4320 3519 for one-on-one support.
Vaccination Requirements
All NSW Health workers are required to comply with the Occupational Assessment, Screening and Vaccination Against Specified Infectious Diseases Policy Directive. This includes:

• Category A positions: Mandatory evidence of protection against specified infectious diseases, including annual influenza vaccination and tuberculosis assessment.
• Category B positions: Vaccination is recommended but not mandatory.
  

Applicants must provide appropriate evidence of compliance prior to commencement. For detailed information, please refer to the NSW Health Occupational Assessment, Screening and Vaccination Policy.
NSW Health strongly recommends all workers stay up to date with COVID-19 vaccinations as per the Australian Technical Advisory Group on Immunisation guidelines. However, COVID-19 vaccination is not a condition of employment.
Additional Information
An Eligibility List (E-List) or talent pool may be created from this recruitment episode to assist in filling future permanent, temporary, or casual full-time and part-time positions.
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You are encouraged to complete applications on a week day where Technical Support is available Monday to Friday 8.30am to 4.30pm by phoning ROB Help Desk on 1300 679 367.
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