Administrative & Secretary Officer
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Job summary
A Administrative & Secretary Officer provides administrative and secretarial support to ensure the efficient day-to-day operations of the organization. The role involves managing correspondence, scheduling meetings, maintaining records, preparing reports, coordinating office activities, and providing excellent support to management while ensuring smooth office operations and effective communication.
Min Qualification:
HND
Experience Level:
Entry level
Experience Length:
2 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Ghana
Job descriptions & requirements
Key Responsibilities:
- Manage daily office administration and operations.
- Maintain company filing systems and records.
- Prepare correspondence, reports, meeting minutes, and official documents.
- Manage appointments, schedules, and executive calendars.
- Coordinate meetings and follow-up actions.
- Handle incoming calls, emails, and client enquiries.
- Maintain employee records and administrative documentation.
- Assist with recruitment, onboarding, and HR administration.
- Support procurement and office logistics.
- Provide executive and administrative support to management.
- Ensure confidentiality of company information.
Minimum Education:
- HND, Diploma, Bachelor’s Degree, or equivalent qualification.
Minimum Experience:
- Minimum two (2) years of experience in administration, secretarial work, executive assistance, office management, HR administration, or related fields.
Required Skills:
- Excellent written and spoken English.
- Strong organizational and time-management skills.
- Strong administrative and record-management abilities.
- Ability to prepare professional reports and correspondence.
- High attention to detail.
- Proficiency in Microsoft Word, Excel, Outlook, and digital filing systems.
- Ability to work independently with minimal supervision.
Location: East Legon, Accra
Salary: Attractive
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