Sales and Procurement Manager

Key Responsibilities

Sales & Business Development

• Identify and pursue new business opportunities within the mining, gold processing, oil & gas, and industrial sectors.
• Build and maintain strong relationships with existing and prospective clients.
• Respond promptly to Requests for Quotations (RFQs), Requests for Proposals (RFPs), and tenders.
• Prepare accurate, competitive, and timely quotations in line with client requirements.
• Follow up on submitted quotations and proposals to improve bid conversion rates.
• Develop and implement sales strategies to increase revenue and market share.
• Conduct market research to identify demand trends, pricing movements, and competitor activities.
• Attend client meetings, site visits, networking events, and industry engagements as required.
• Negotiate pricing, payment terms, and supply contracts with clients.
• Ensure excellent customer service and prompt resolution of client complaints or delivery issues.

Procurement & Sourcing

• Source high-quality materials, equipment, spare parts, and consumables for mining and oil field operations.
• Identify, evaluate, and onboard reliable local and international suppliers.
• Request and compare supplier quotations to ensure best value for cost, quality, and delivery timelines.
• Negotiate favorable pricing, payment terms, warranties, and delivery schedules with vendors.
• Raise purchase orders and ensure procurement activities comply with company procedures.
• Monitor supplier performance and maintain approved vendor lists.
• Ensure all procured items meet technical specifications and client requirements.
• Coordinate import and local procurement processes for urgent and routine orders.
• Track lead times and proactively address supply risks or delays.

Tendering, Quotation & Contract Management

• Review client RFQs, tender documents, technical specifications, and scope of work.
• Coordinate with internal teams and suppliers to compile complete and compliant bids.
• Ensure all quotations and tenders are submitted within required deadlines.
• Maintain a tender calendar and track bid status, wins, losses, and lessons learned.
• Analyze unsuccessful bids and recommend improvements for future submissions.
• Assist in reviewing supply agreements, purchase contracts, and service level terms.

Logistics & Delivery Coordination

• Coordinate with logistics teams, clearing agents, freight forwarders, and transport providers to ensure timely delivery.
• Monitor shipment schedules, customs clearance, and inland transportation.
• Ensure proper documentation for imports, exports, and local deliveries.
• Minimize delays that may result in penalties, demurrage, or loss of business.
• Follow up on order fulfillment from supplier to final client delivery.

Reporting & Performance Management

• Prepare weekly and monthly sales and procurement reports for management.
• Track key metrics such as  Sales revenue and gross margin, RFQs received vs. quotations submitted, Bid win rate, Procurement savings, Supplier lead times, Delivery performance, Outstanding client follow-ups
• Recommend process improvements to enhance efficiency, profitability, and client satisfaction.

Required Qualifications

• Bachelor’s Degree in Procurement & Supply Chain Management, Business Administration or related field
• Professional certification in Procurement / Supply Chain / Sales is an added advantage CIPS, Supply Chain certifications, Or equivalent

Required Experience

• Minimum 8–10 years relevant work experience in sales, procurement, supply chain, or commercial operations.
• At least 5 years in a supervisory or managerial role.

Proven experience working with or supplying to

• Mining contractors
• Oil & gas / oil field service companies
• Industrial clients

Strong experience in

• RFQ and tender management
• Vendor sourcing and supplier negotiation
• Procurement planning
• Industrial product pricing and costing
• Logistics coordination and delivery follow-up

Key Skills & Competencies

• Strong negotiation and persuasion skills
• Excellent knowledge of procurement processes and strategic sourcing
• Strong sales and business development ability
• Ability to prepare accurate quotations, tenders, and commercial proposals
• Good understanding of mining consumables, oil field materials, industrial equipment, and spare parts
• Strong commercial awareness and cost analysis skills
• Excellent written and verbal communication skills
• Strong relationship management and customer service orientation
• Ability to work under pressure and meet strict deadlines
• Strong organizational and multitasking skills
• High attention to detail and accuracy
• Good leadership and team management skills
• Problem-solving and decision-making ability

Proficiency in

• Microsoft Excel
• Microsoft Word
• Outlook
• ERP or procurement software (an advantage)

Key Performance Indicators (KPIs)

• The Sales and Procurement Manager will be evaluated based on Monthly and quarterly sales targets achieved
• Number and value of RFQs converted to orders
• Timeliness of quotation/tender submissions
• Procurement cost savings and margin improvement
• On-time delivery performance
• Supplier responsiveness and reliability
• Reduction in lost bids due to delays or incomplete submissions
• Client retention and satisfaction levels
• Accuracy of procurement and sales documentation

Personal Attributes

• Honest, disciplined, and accountable
• Proactive and highly responsive
• Commercially minded and target-driven
• Confident in dealing with high-value corporate clients
• Able to work independently with minimal supervision
• Strong sense of urgency and follow-through
• Professional in conduct and communication

Salary: Attractive

Location: Accra