Hostel Guardian (Females only)

Main duties and responsbilities:

Pastoral and Health Care

• The Hostel Guardian must: Develop awareness of general health, hygiene, eating and sleeping natures and make referrals when students are ill/ injured or have medical / health problems i.e. (i) ensuring that every girl attends all meals and supervised prep as a matter of course by completing the relevant registers and (ii) establish and maintain an orderly bedtime routine.
• Keep the Head Teacher informed of all significant illnesses or injuries.
• Report actual or potential risks to the safety or welfare of children in the school to the Head Teacher
• Monitor behaviour and deal appropriately with any disciplinary issue, monitor tidiness of dormitories daily e.g., ensuring beds are properly made and litter etc. is in bins.
• Be conversant with the school’s policies and procedures and ensure that all members of the boarding staff team
• (including volunteers where appropriate) are familiar with these policies and are aware of the appropriate response needed in these areas.
• Support the school’s disciplinary policy and define and implement a clearly understood and fair system of sanctions within the House in relation to the school’s code of conduct.
• The Hostel Guardian may not keep any matter confidential that might seriously affect an individual pupil, othe pupils, or the reputation of the School. Any matters of this nature should immediately be brought to the attention of the Head Teacher and the School Administration and Communications Manager.
• Bring all matters of discipline to the staff briefings and serious breaches of discipline should always be aired and must not be concealed.
• Oversee the common room meetings for pupils to meet weekly to discuss any issues concerning the House.
• Develop, in the pupils, a sense of collective responsibility and sensitivity to the difficulties and needs, of others, and to encourage such support and help for each other as is appropriate.
• Always ensure the safety and security (physical and emotional) of all girls in the House when they are in the school’s care.
• Administer medication in accordance with school policy.
• Keep detailed records of all medication and first aid administered to girls in the house. The record should give name, date, medication/treatment, reason for administration. A written record must also be kept of all illness, accidents, and injuries to girls.
• Liaise with the school partnered hospital regarding the medical treatment of boarders and to advise the school of boarders with medical conditions.
• Look after girls who are sick in the house (in the infirmary) and to take girls to hospital if injured or if they have other
• appointments. Always ensure cleanliness of the infirmary.
• Ensure that medicine cabinets and first aid bags are regularly stock checked.
• Ensure medical records and medicines are kept secure and that proper confidentiality is maintained
• Monitor the tidiness of the girls’ bedrooms, common rooms, and shared areas.
• Uphold the standards of dress expected at ASA

Housekeeping:

• The Hostel Guardian must be familiar with ASA safeguarding procedures.
• Advise the School Administration and Communications Manager of any repairs required.
• To liaise with the School Administration and Communications Manager over issues pertaining to the fabric and fittings of the House – specifically repairs and renewal of furniture.
• To brief the maintenance workers regarding minor repairs to check that reported jobs have been completed.
• To report to work three days (3 days) before the start of term to ensure the House is ready to receive boarders.
• To brief the cleaning staff on the monthly deep cleaning of the hostel.
• To ensure there is always a duty rota for the boarders

Procurement

• The Hostel Guardian is responsible for making inventories of all items in the Hostel and requesting approval to re- stock on hostel resources and equipment.
• The Hostel Guardian is also responsible for the purchasing of items upon student request, these are personal items for the students, such as soap and sanitary products.
• Managing school feeding and kitchen facility

Hostel Records

The Hostel Guardian is responsible for:

• Maintaining administration files detailing procedures and routines.
• Ensuring exeat permission forms are completed and authorised in consultation with Head Teacher.
• Keeping careful records pertaining to trips and visits, permissions to stay away with guardian or parents.
• Ensuring that the ‘handover’ logbook, discipline, medication, sanctions, and other centralised records are kept up to date, and weekly report is submitted.
• Maintaining records of all communications/contacts with parents and guardians.
• Developing and managing members of the House team: reviewing performances.
• Attending Staff meetings.
• Setting an exemplary personal standard of dress, behaviour, and personal hygiene.
• Areas to include in the report are as follows, although not exhaustive:
• Organisation of time, approach to study and progress made.
• Social integration.
• Contribution to the activities and the community life in the school.
• Conduct in the Boarding House

School holidays

• The school is open throughout the academic year and it is expected that the Hostel Guardian will cover these periods.
• The hostel guardian is responsible for the students throughout the day on weekends and holidays (both mid-term and national holidays).

Duties and Tasks

• Reside in official accommodation during silent hours and respond to calls/alarms during the night.
• Supervise pupils during non-timetabled time when present in boarding school.
• To ensure that a full and varied programme of extra-curricular activities is available within the Boarding House and to encourage pupils to be involved in a range of activities, particularly at weekends.
• To develop a programme of House events which are popular with the girls and to ensure that they are staffed and planned appropriately.
• Help with contributions to open days etc. Relaying student concerns raised to the Headteacher and School Administration and Communications Manager.
• To be responsible for all passports and airline tickets belonging to the girls being taken to the School Administration and Communications Manager for safe keeping at the beginning of every term.
• To be responsible for the opening and locking of the main building before and at the end of school day.
• Holiday arrangement- To stay at school until all girls have left for the full holiday.
• Ensure that all areas have been left tidy and in good order before leaving for any holiday. This includes that all lights are switched off, taps turned off, windows closed, and doors locked before any staff leave.
• Sleep in school each night except for your main off duty nights each week.
• Whenever on campus, whether on or off duty, not being unfit to respond due to the influence of alcohol or drugs, for purpose of dealing with emergencies or unexpected contact with visitors, parents, staff, or pupils.
• Deal with emergencies of any kind, including escorting girls to hospital.
• To attend all gatherings.
• To attend such meetings and official school functions as are appropriate to the role.
• To perform any other key task which the Head Teacher may reasonably assign.
• Participate in regular fire practices each term in the evenings and during the night.

Accommodation / Residential Requirements

• The hostel guardians are required to reside at the school during term time when on duty with all utility costs covered.
• Accommodation for this post is in the school premises. It is not suitable for families / or couples.
• All meals are provided free for staff during term time.
• House staff are responsible for the cleaning of their own accommodation although suitable equipment and materials can be provided.
• It is intended that the Hostel Guardian will have some days off (one day a week).
• The hostel guardian must discuss proposed off shifts with the School Administration and Communications
• Manager and seek permission before taking these shifts off, as alternative hostel provisions must be made for such times. Ideally to plan for the whole academic year in advance.
• The hostel staff is not allowed off site during her duty time, unless during an emergency or after seeking permission from the Head Teacher.

Qualifications:

• Mid qualification: Degree/ HND
• Experience length: 1- 2 years
• Full time and Saturday and Sunday.
• Working hours is 8am to 5pm

NB: The role requires the candidate to live on-site.

How to Apply

To apply for this opportunity please submit the following documents 

• A letter of application (no longer than two pages), briefly outlining why you wish to apply for this position, what specific skills, qualities and experience you can offer the school and would make you suitable for the role.
• A current CV (no longer than 3 pages)
• The names and full contact details, including the current email addresses of two referees. Please also indicate the relation to the referees.

Location: Tema

Salary: Attractive