Shipping Administration Officer (ICUMS)

Import (Incoming):

• Check arriving vessels, be very conversant with their locations, vis-à-vis the files being worked on.
• Processing of all necessary documents.
  -Standards board.
  -Import Declaration Form (IDF)
  -Environmental Protection Agency (EPA) Form.
  -Animal Production Permit (APP)

• Pass of customers declarations (Bill of Entry (BOE).
• Ensure that documents have been received by importers.
• Keep in constant communication with importers
• Print and prepare:
  -Electronic module on Ministries, Departments and Agencies (eMDA), in ICUMS.
  -Work on exemptions (IDF, Ghana Standards etc.)

• Type letters of exemptions and authorization.
• Work on quotations for importers.
• Shipping line releases (emails & letters)
• Communicate to operations to clear goods.
• Request for shipping line invoices from the vessels when they arrive

Exporting (Outgoing)

• Typing of all export letters necessary.
• Booking slot(s) on the vessel for carriage of goods.
• Follow up with all necessary emails.
• Answering queries in the Integrated Customs Management System (ICUMS). Images, Dimensions etc.
• Passing of customs declaration
• Track the sailing of vessels (location etc.)
• Provide client with proper feedback regarding arrival of goods at port of destination.
• Ensure proper inhouse documentation.
• Study the invoice/packing list/bill of lading.
• Make all necessary corrections on invoice and bill of lading prior to submission.
• Ensure that amount declared to client tallies with the final amount accessed by Ghana Customs for proper audit.
• Typing of other document related letters.
• Answering customers questions.
• License renewal letter
• Any other duties as assigned by management.

Skills Required:

Education / Experience

• Bachelor’s Degree logistics, procurement, shipping management, or business administration
• 3-4 years’ work and industry experience
• Experience using the ICUMS

Personality

• Must be able to manage multiple tasks, deadlines and expectations while balancing the needs of different teams and stakeholders
• Must have strong math and critical reasoning skills
• Must be able to keep up with new trends and learn new skills and tools
• Must have excellent communication skills
• Must be driven, detailed and accurate
• Must have strong analytical and problem-solving skills
• Must have a client service orientation
• Must be able to travel when needed
• Must be of high integrity and must have the ability to communicate with diverse personalities
• Must be proficient in all Microsoft Office applications.

Location: Tema
Employment Type: Full-Time
Salary: Competitive and based on experience