Project Manager

Key Responsibilities

Project and Operations Management

• Coordinate ongoing projects and operational activities in Ghana.
• Track timelines, deliverables, and responsibilities across teams.
• Ensure smooth implementation of company processes and operational standards.
• Monitor project progress and escalate risks or delays when needed.
• Support cross-functional coordination between internal departments and local stakeholders.

Executive and Administrative Support

• Provide direct administrative and coordination support to management.
• Manage calendars, meeting schedules, reminders, and follow-ups.
• Prepare meeting agendas, notes, summaries, and action points.
• Support travel coordination, appointments, and executive logistics when needed.
• Help prioritize tasks, pending items, and key operational deadlines.

Budget Coordination

• Act as the coordination point between the client and the company on budget-related matters.
• Track project-related costs and operational expenses.
• Support preparation, review, and follow-up of budgets, invoices, and payment-related documentation.
• Ensure budget usage aligns with approved plans and business priorities.
• Work closely with finance to provide accurate operational and cost information.

Office and Administrative Setup

• Support office setup and operational readiness, including vendors, supplies, utilities, and basic infrastructure.
• Coordinate local administrative needs for smooth office operations.
• Ensure required tools, materials, and working arrangements are in place for staff.
• Help maintain organized records for operations, administration, and compliance.

Payroll and Staff Coordination

• Coordinate payroll inputs with HR and finance, including attendance, onboarding details, and staff-related updates.
• Support monthly payroll management processes to ensure accuracy and timeliness.
• Follow up on staff documentation and administrative requirements.
• Assist with onboarding and operational support for local employees and contractors.

Legal and Compliance Support

• Handle coordination of basic legal and administrative questions with relevant internal or external parties.
• Support documentation and follow-up related to contracts, company registration matters, compliance, and local operational requirements.
• Liaise with legal, finance, and management teams to ensure issues are tracked and resolved.
• Maintain awareness of local operational compliance needs and escalate concerns appropriately.

Client and Stakeholder Coordination

• Serve as a key point of coordination between the company, clients, partners, and local service providers.
• Prepare updates, summaries, and action points from meetings.
• Ensure timely follow-up on pending decisions, approvals, and deliverables.
• Maintain professional communication and strong stakeholder relationships.

Reporting and Process Improvement

• Prepare regular reports on project progress, operational status, budget coordination, and pending issues.
• Identify inefficiencies and suggest improvements to workflows and processes.
• Support leadership with operational insights and execution follow-up.
• Help build and document scalable processes for future growth in Ghana.

Preferred Skills

• Strong problem-solving and decision-making ability.
• Ability to manage confidential and sensitive information professionally.
• High attention to detail and strong follow-through.
• Comfortable working in a fast-paced and growing organization.
• Understanding of payroll coordination and local administrative processes in Ghana.
• Experience in supporting senior management or executives is an advantage.

Salary: GHS9,600 - GHS10,799

Location: Remote (Work from home)