Procurement Manager

Key Responsibilities /Duties

• Source, coordinate, negotiate, process all purchases for the establishment’s projects.
• Negotiate with external vendors to secure the most advantageous terms.
• Arrange and process the ordering of necessary goods and services related to the establishment.
• Coordinate and finalize details of all the establishment’s project orders and deliveries.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Collaborate with key project and company operations personnel to ensure the clarity of the specifications and expectations by each Brand property.
• Foresee alterations in the comparative negotiating ability of suppliers and clients.
• Anticipate unfavorable events through analysis of data and prepare control strategies.
• Perform risk management regarding supply contracts and agreements.
• Strong Knowledge of Hospitality sourcing and procurement techniques as well as a dexterity in reading the market.
• Perform cost and scenario analysis, and bench-marking by vendors.
• Assess, manage and mitigate procurement processes.
• Seek and partner with reliable vendors and suppliers across all specialist areas of hospitality procurement.
• Determine quantity and timing of all deliveries and coordinate with the establishment’s project teams accordingly.
• Negotiate and obtain best import and agency terms with our manufacturers/suppliers.
• Obtain best credit facilities, terms of payments and profit margins with Hospitality manufacturers/suppliers.
• Prepare all the establishment’s project related purchase requisitions, submit for approval and issue purchase orders in accordance with company policy and negotiated terms and conditions for all its related projects.
• Maintain procurement files in orderly fashion and updated by the day.
• Supervise inventory taking of goods at our warehouses.
• Manage vendor relationships and assist in building effective partnerships with manufacturers/suppliers.
• Develop and review purchase requests and ensure authorization as necessary to facilitate the timely purchase of the establishment’s supply products.

Skills and Abilities Required

• Proven procurement experience for a period of 4 years within the hospitality sector
• Procurement experience within a Pre- Opening context is a must
• Punctual, reliable and must have strong communication skill
• Knowledge about MS office, excel, and Adobe Acrobat
• Strong negotiating and closing skills required, along with a demonstrated ability to develop negotiation strategies for complex activities
• Self-motivated and strong analytical skills
• Attention to detail, prioritization skill and time management
• Ability to evaluate legal and business  risks  and ramifications of proposed contractual terms
• Relate to immediate team members to ensure that time, quality and other set standards are achieved
• Ability to negotiate
• Team management
• Creative & open-minded spirit
• Maintain a professional image through all interactions with customer
• Bachelor degree in purchasing and supply.