Office Assistant

Responsibilities:

• Scanning, photocopying and filing documents
• Arranging for meetings by reserving rooms and securing refreshments
• Maintaining office equipment like copiers and fax machines for smooth office functionality
• Receiving clients when they arrive and showing them the respective offices
• Conducting research and compiling data upon request
• Managing office supplies, including refreshments
• Sorting and distributing communications in a timely manner
• Scheduling travel arrangements for senior executives
• Creating, editing and updating spreadsheets
• Light accounting duties
• Preparing documents such as invoices, memos and financial statements and using word processor or presentation software
• Organizing the office and assisting associates to optimize processes
• Using “back-office” computer systems (ERP software)
• Book appointments
• Organize office and assist associates in ways that optimize procedures
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with suppliers, customers and colleague

Requirements and skills

• Proven experience as a back-office assistant, office assistant or in another relevant adm nitrative role
• Knowledge of “back-office” computer systems (ERP software)
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office

Location: Kumasi, Obei Nkwantabisa Ave 28 Ahodwo Nhyiaeso (Close to Momos pool bar and Restaurant)

Employment Type: Full Time

Salary Range: Attractive

Email:karidaagro@yahoo.com