Job Summary

The Facilities and Assets Manager is responsible for the security, maintenance, and services of work facilities and assets to ensure that they meet the needs of the organisation and its employees. He/she reports to the Head of HR & Administration.

  • Minimum Qualification: Degree
  • Experience Level: Management level
  • Experience Length: 5 years

Job Description/Requirements

Functional Duties & Responsibilities: 

Core Facility Management

  • Plan and coordinate all planned preventive maintenance, reactive maintenance, installations, and refurbishments.
  • To maintain accurate records of planned maintenance and statutory inspections
  • Documenting and tracking the progress of facility projects, recurring issues, and long-term repair issues
  • Conduct regular key inventories and maintain appropriate records.
  • Overseeing and agreeing contracts and providers for services including security, parking, cleaning, catering, technology and so on
  • To project manage, supervise, and coordinate the work of contractors for all planned and reactive maintenance and small project works.
  • To assist in planning for future development in line with strategic objectives
  • To allocate and manage space.
  • To manage the security and cleaning contractors to ensure objectives are being met for the provision of those services.
  • To ensure the maintenance of an attractive and safe working environment
  • To ensure that the Company always remains compliant with relevant statutory responsibilities.
  • To liaise with external bodies as appropriate (Ghana Fire Service, Ghana Police Service, Environmental Protection Agency, the Municipal Assemblies etc)
  • To assist in the development and maintenance of accurate records of facilities, assets, and equipment.
  • Conduct investigations, draft reports, and make written recommendations.

Operational efficiency

  • To use performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement.
  • To develop and lead plans for ensuring that the Company uses resources in an efficient and sustainable manner including energy and water.
  • To check that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies.

Supervise Personnel

  • Establish annual goals and objectives for the Unit and team.
  • Supervising multi-disciplinary teams of internal and outsources staff including cleaning, maintenance, grounds, and security.
  • To lead the team ensuring effective working relations

Health Safety and Environment Duties & Responsibilities: 

  • To ensure that the buildings, equipment, tools, and activities both on-site and off-site meet health and safety requirements
  • Ensuring the resolution of hazards within agreed timelines
  • Report on transport records and maintenance activities
  • Be a Safety Committee representative for your department

Educational Requirements & Experience: 

  • A degree or equivalent in Engineering, Facilities Management, Project Management, Business Management, or other relevant degree level qualification
  • Minimum 5 years’ experience of working in a similar facilities management or engineering project management role, within a medium to large organisation, including line management responsibility for a multi skilled team.
  • Experience working in an environment of health and safety and statutory compliance. Experience of dealing with ISO 140001 or ISO 50001 management systems is an advantage.


Knowledge, Skills, and Abilities: 

  • In-depth knowledge and experience in facility or Engineering project Management
  • A working knowledge of Occupational health and Safety
  • Ability to work in compliance with OHSE and EMS policies
  • Communication and influencing skills, in person and in writing.
  • Analytical and problem-solving skills
  • Good decision-making skills
  • The ability to lead and manage teams and projects.
  • The ability to see the implications for the bigger picture.
  • Proactive with a high level of initiative, capable of identifying new work and improvements independently.
  • Commercial awareness and Customer service
  • Organization, time management, prioritizing, and the ability to handle a complex, varied workload.
  • A good knowledge of IT


How to Apply

Deadline for receiving applications is 20th August 2021. Only shortlisted applicants will be contacted. 

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