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2 weeks ago

Job Summary

The Administration Officer is responsible for overseeing and coordinating administrative operations to ensure smooth and efficient functioning of the office. This role involves managing office resources, supporting staff, handling correspondence, and ensuring compliance with company policies and procedures.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description/Requirements

Responsibilities:

Office Management:

  • Oversee day-to-day office operations, including maintaining office supplies, equipment, and facilities.
  • Coordinate maintenance and repair of office equipment and facilities.


Administrative Support:

  • Provide administrative support to senior management and other staff members.
  • Prepare and distribute documents, reports, and presentations as needed.


Record Keeping and Documentation:

  • Maintain accurate and up-to-date records and files, both electronic and physical.
  • Ensure compliance with company policies and procedures for record-keeping.
  • Prepare and manage documents, reports, and databases.


Financial Administration:

  • Assist with budget preparation and expense tracking.
  • Process invoices, purchase orders, and expense reports.
  • Liaise with the finance department to ensure timely payment of bills and reconciliation of accounts.


Human Resources Support:

  • Assist with recruitment processes, including posting job ads, screening resumes, and

scheduling interviews.

  • Handle basic HR tasks, such as tracking attendance and managing leave requests.


Communication and Liaison:

  • Serve as a point of contact between management, staff, and external parties.
  • Handle confidential information with discretion and professionalism.



Qualifications:

  • Bachelor’s degree in Business Administration, Management, or a related field.
  • Proven experience as an Administration Officer, Office Manager, or in a similar administrative role.
  • Strong understanding of office management procedures and practices.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
  • Strong organizational and time management skills.
  • Ability to multitask and prioritize tasks effectively.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.
  • Discretion and professionalism in handling confidential information.







NB: Interested candidates should forward their CV’s to vecomitygh.hr@gmail.com

Salary: GHC 3500 TO GHC 4000

Location: Must live in Tema, Ashaiman and its Environment

Employment Type: Full Time

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