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2 weeks ago

Job Summary

We are looking for a highly organized and efficient Office Administrator to join our team. The Office Administrator will be responsible for ensuring the smooth operation of the office by managing administrative tasks, supporting staff, and providing excellent organizational skills. This role requires strong communication abilities, attention to detail, and the capacity to handle multiple tasks effectively.

  • Minimum Qualification : Diploma
  • Experience Level : Entry level
  • Experience Length : 2 years

Job Description/Requirements

Job description:

Administrative Support:

  • Manage office correspondence, including emails, phone calls, and mail.
  • Schedule and coordinate meetings, appointments, and travel arrangements for staff.
  • Prepare and distribute memos, reports, and other documents as required.


Office Management:

  • Maintain office supplies inventory and order new supplies as needed.
  • Ensure the office is clean, organized, and well-maintained.
  • Oversee the maintenance of office equipment and coordinate repairs as necessary.


Data Management:

  • Maintain accurate and up-to-date records and files.
  • Enter and update data in office databases and systems.
  • Prepare and manage documents and spreadsheets.


Financial Administration:

  • Assist with basic bookkeeping tasks, such as processing invoices and tracking expenses.
  • Manage petty cash and reconcile expense reports.
  • Support the preparation of financial reports and budgets.


Human Resources Support:

  • Assist with the onboarding process for new employees.
  • Maintain employee records and manage staff attendance and leave.
  • Coordinate staff training sessions and meetings.


Customer Service:

  • Greet and assist visitors in a professional and friendly manner.
  • Handle inquiries and provide information about the company’s services and policies.
  • Address and resolve basic customer complaints and issues.


Project Coordination:

  • Assist in the planning and execution of company events and projects.
  • Collaborate with various departments to ensure project timelines are met.
  • Monitor project progress and provide updates to management.


Qualifications:

Education:

  • High school diploma or equivalent; a bachelor’s degree in Business Administration or a related field is preferred.


Experience:

  • Proven experience as an Office Administrator, Administrative Assistant, or in a similar role.


Skills:

  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with office management procedures and basic accounting principles.
  • Ability to handle office equipment (e.g., printers, scanners, and fax machines).



Personal Attributes:

  • Professional appearance and demeanor.
  • Friendly and approachable personality.
  • Strong problem-solving skills and attention to detail.
  • Ability to work independently and as part of a team.
  • Confidentiality and integrity in handling sensitive information.


Work Environment:

  • Office-based role with regular working hours.
  • Occasional extended hours may be required during busy periods or special events.
  • Interaction with a diverse range of people, including staff, clients, and visitors.







Kindly Note: CVs should be sent to: homeapart111@gmail.com

Employment Type: Full Time

Salary Range: Attractive

Location: Accra

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