Job Summary

Perform the duties of a Transport Officer

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 4 years

Job Description

General and Administrative

  • Supervise drivers and mechanics
  • Maintain all relevant information for each vehicle (vehicle purchase, insurance & registration documents along with all interventions on the vehicle which will include servicing/repairs and accident reports, log sheets, and other relevant documents).
  • Oversee the work of the mechanic/driver, ensuring monthly repair and travel plans are developed and adhered to.
  • Compile the monthly/quarterly fuel reports.
  • Ensure drivers have an up-to-date and proper license.
  • Oversee recruitment of new drivers and testing of driver candidates in traffic rules, signage, signaling and practical driving.
  • Act as the line manager to transport personnel, evaluate employee performance, allocate and rotate appropriate work assignments, develop training plans.
  • Submit regular and comprehensive monthly reports to the supervisor on vehicle movements and problems.
  • Ensure the vehicles are used in accordance with defined policies and that vehicle usage data is correctly recorded.
  • Perform any other related duties when required

Transport and Fleet Management

  • Implementation of Transport policy approved by management.
  • Ensure observance of road safety standards; ensure project vehicles are used in accordance with established rules and regulations and that vehicle usage data is correctly recorded.
  • Propose improvements in the existing transport processes, systems, and tools.
  • Track vehicle and fuel usage and consumption rates; ensure that potential problems or fuel misuse is raised to management.
  • Maintain daily duty rosters of drivers. Prepare weekly schedules for drivers/operators.
  • Track vehicle registration and insurance and work with procurement to ensure these are always renewed in a timely manner.
  • Arrange for re-training and re-certification of drivers and registration and re-certifications of vehicles.
  • Coordinate the movement of vehicles in Projects & SBU Haulage
  • Schedule the movement of vehicles and drivers within Accra
  • Collect vehicle logs from the field and review for accuracy.
  • Discuss problems with logs with drivers and train new drivers on how to properly fill in vehicle logs.
  • Collect daily and weekly vehicle checklists, verify their accuracy, and work with drivers to correct any problems.

Fleet Maintenance and Servicing

  • Maintain proper inventory of all components of vehicles, making sure they are maintained and checked frequently.
  • Ensure the maintenance, oiling and servicing schedule of the vehicles is followed.
  • Track repairs and costs as part of monitoring and overseeing the repair processes.
  • Prepare services requisitions for repair and maintenance at the appropriate garages.
  • Maintain good working relationships with venders of vehicle services and parts and liaise with them regularly on vehicle repairs to ensure repairs are appropriate and done thoroughly.

Education and Experience.

  • Bsc with 4- 5 years experience, Certificate in Logistics & transport, preferably Chartered Member, Institute of Logistics and Transport.

Required Skills/Abilities:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail with the proven ability to manage and coordinate a variety of shipments and shipping methods.
  • Excellent time management skills with the proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Strong supervisory and leadership skills.
  • Must be able to drive.
  • Proficient with or able to quickly learn software systems used for tracking and billing operations.
  • Thorough understanding of contracts, plans, specifications, and regulations.
  • Proficient with Microsoft Office Suite or related software.

Physical Requirement.

  • Must be able to travel and inspect all areas of jobsite in all types of weather; this may include walking, climbing, reaching, bending.
  • Must be able to lift up to 50 pounds at a time.
  • May require travel.
  • Must be on-call to address delays, emergencies, bad weather, and other issues at the jobsite.

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